Head of Capital Projects and Minor Works

at  Whittington Health NHS Trust

The post holder plays a key role in supporting or leading on the various projects that arise either from the Estates Strategy, BAU minor works and the Environment and Sustainability Strategy or as part of the wider remit of work undertaken by the E&F department for Whittington Health. The post holder will often work on their own with set time scales and operational guidelines, but will form part of a wider team and support team members as necessary.
The post holder will lead the delivery of various projects from medium, major to complex multi-million value projects (e.g. variety of high level stakeholders, including external contractors and managers). Often with multiple projects at any one time. The post holder will work, from a projects inception and feasibility, with an oversight of project through then to completion, in order to achieve desired outputs within agreed time frame, within budget, to specification and operational standards. The post holder will undertake delivery tasks as well as managing the over plan.
Working with stakeholders is key to this role to ensure that patient and staff environments are suitable, practicable and considerate. The post holder must be able to engage with clients along the whole process of the project.
Provide project management expertise to both the team and on all owned projects, ensuring those projects have a RAP, brief, project plan, risk register and appropriate approvals.
Provide feasibility studies on proposed areas of work and change for Whittington Health, including holding and leading workshops and meetings to better understand the needs of the client.
Develop, implement and monitor good management practices in respect of the design, construction and delivery of assigned projects including relevant procurement and H&S processes and procedures, ensuring all projects go through Whittington Health’s approval process in a timely manner and to a high quality of submission.
Ensure that major infrastructure/construction projects deliver planned performance and outputs to time, budget commitments and quality specifications by monitoring the activities of development partners and their contractors; highlighting risks and taking remedial actions as required
Maintain regular and accurate reporting to management, including analysis and evaluation of progress, with respect to the current and forecast status on assigned projects. Identify potential difficulties with project delivery and take appropriate remedial action.
Work with colleagues in the Estate Department to ensure clear communications are in place for each of the projects and their history and knowledge is understood, especially in terms of equipment and finish standards.
Whittington Health serves a richly diverse population and works hard to ensure that all our services are fair and equally accessible to everyone. Nowhere is this more obvious than in the way we look after our staff. We aim to employ a workforce which is as representative as possible of this population, so we are open to the value of differences in age, disability, gender, marital status, pregnancy and maternity, race, sexual orientation, and religion or belief. The Trust believes that as a public sector organisation we have an obligation to have recruitment, training, promotion and other formal employment policies and procedures that are sensitive to these differences. We think that by doing so, we are better able to treat our patients as well as being a better place to work.
Finance
Managing delegated budgets for each of the projects and ensuring appropriate measures are in place to enable robust audit, including all FFE within the project.
Signing of timesheets (or using the e-roster system) for temporary staff where appropriate.
Authorise payment schedules relating to projects the post holder is leading on.
Obtain professional advice for Trust on taxation and any benefits / grants / Exemptions that may be claimed.
Project work (administration)
Prepare financial and progress reports and be an active member of the Estates Transformation Board.
Undertake space utilisation reports where needed.
Keep detailed updated project information using excel / MS project, reporting directly to the project/programme office of key dates and information.
Undertake studies and audits of project work undertaken by the team reporting back on key issues including any failures and benefits.
Communicate effectively with colleagues in the E&F team to ensure that contractors on site are announced and introduced to the team, and they are happy with the works being undertaken.
Assist in the project planning for the wider department.
Develop bespoke systems and Standard operating procedures for maintaining afterlife of projects.
Prepare and work with colleagues for hand over of projects to the Business as Usual teams.
Management
Manage the team of direct reports as well as external contractors on a day to day basis, setting work and agree projects ensuring all projects are controlled.
Employ and manage Temporary staff as required.
Provide support and advice on project software and estates management software.
Working with E&F staff to keep them informed of the project work and how it impacts on business as usual teams.
Work with finance and E&F colleagues on space charging. Introducing new ways of working as required.
Information Technology
Work with the project support manager to update master plans and six faucet surveys as it becomes apparent.
Produce reports and RAG ratings on project work from excel or MS project.
Use survey monkey or equivalent to undertake project satisfaction audits and surveys for quality control for all projects.
Analysing results from systems and preparing reports as required

Please refer the Job description for details