Head, Project Coordination Unit

at  International Organization for Migration

Position Title : Head, Project Coordination Unit
Duty Station : Geneva, Switzerland
Classification : Professional Staff, Grade P4
Type of Appointment : Fixed term, one year with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : 19 November 2024
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading
UN agency in the field of migration, works closely with governmental, intergovernmental and
non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the
benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Read more about diversity and
inclusion at IOM at www.iom.int/diversity.
Applications are welcome from first- and second-tier candidates, particularly qualified female
candidates as well as applications from the non-represented member countries of IOM. For all
IOM vacancies, applications from qualified and eligible first-tier candidates are considered
before those of qualified and eligible second-tier candidates in the selection process.
For the purpose of this vacancy, the following are considered first-tier candidates:
1. Internal candidates
2. External female candidates:
3. Candidate from the following non-represented member states:
Antigua and Barbuda; Barbados; Comoros; Congo (the); Cook Islands;
Guinea-Bissau; Holy See; Iceland; Kiribati; Lao People’s Democratic
Republic (the); Madagascar; Marshall Islands; Micronesia (Federated
States of); Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia;
Samoa; Sao Tome and Principe; Solomon Islands; Suriname; The Bahamas;
Tonga; Tuvalu; Vanuatu
Second tier candidates include:
All external candidates, except candidates from non-represented member states of IOM and
female candidates.

EDUCATION

• Master’s degree in Political or Social Sciences, Business Administration, International
  Relations, Law or a related field from an accredited academic institution with seven years of

relevant professional experience; or,

• University degree in the above fields with nine years of relevant professional experience.

EXPERIENCE

• Extensive experience with IOM’s Project Portfolio Management System (PRIMA), and deep

familiarity with IOM’s Project Handbook, are highly desirable.

• Experience in the field of migration issues, including operational and field experience, IOM

project development, project management and reporting.

• Experience in facilitating senior management communication, fostering cross-cutting initiatives

across Organizations, in the fields of project development, delivery and reporting.

• Experience in development, emergency response and humanitarian operations, experience at

regional and country-level programming a distinct advantage.

• Experience and strong knowledge of humanitarian principles, IOM rules and regulations, and

diplomatic relations; and,

• Experience in liaising with governmental authorities, donors, academia, other

national/international institutions and NGOs.

SKILLS

• Strong knowledge of Project Cycle Management (PCM) and Results Based Management

(RBM) approaches.

• Working knowledge of ERP Systems such as SAP and Oracle, or other relevant systems

covering financial aspects of project monitoring.

• Experience in developing and delivering projects.
• Experience in monitoring and evaluation an advantage.
• Directing and mentoring staff.

1. Responsible for the development and implementation of a major revision to IOM’s project
   lifecycle management policy, standards and tools through the IOM Project Handbook, bearing in
   mind the extensive organizational transformations that have occurred since the most recent
   update in 2017.
2. Ensure that the revised Project Handbook effectively balances the needs of field agility with
   organizational objectives of efficiently reporting against internal and external frameworks whilst
   ensuring the quality assurance and compliance of IOM’s overall project portfolio.
3. Provide recommendations for ongoing enhancement of the IOM online Project Portfolio
   Management System (PRIMA) to develop and track projects and linkages to external and
   internal reporting frameworks.
4. Responsible for the development and delivery of guidance, training and support to IOM’s
   regional offices, country offices and thematic units on institutional performance and project
   management matters, ensuring alignment with IOM’s strategic plan, objectives and priorities.
5. Facilitate the coordination and collaboration among IOM’s project management and staff and
   promote a culture of learning and innovation, in particular with, RPDOs (Regional Project
   Development Officers) and RPMEOs (Regional Planning, Monitoring and Evaluation Officers).
6. Coordinate and collaborate with relevant IOM Departments, Divisions, Units and Offices, as
   well as donors on project development, delivery and reporting institutional performance in the
   context of IOM’s overall project portfolio.
7. In coordination with the PRIMA Unit, establish mechanisms to promote compliance with
   procedures outlined in the IOM Project Handbook and PRIMA and provide regular reporting on
   institutional performance and compliance issues of concern with a focus on addressing
   recommendations to improve project proposal quality, project management and project delivery.
8. Monitor and track internal performance metrics of IOM and provide analysis on underlying
   causes, propose solutions, and advise the Office of Strategy and Performance in providing
   progress reports on deliverables as well as points for decision and positioning.
9. Perform other related duties as required.