Headstart Administrative Assistant

at  Association of Village Council Presidents

DESCRIPTION

SUMMARY: The Administrative Assistant is a critical member of the Head Start team and the Youth & Child Unit. Primary responsibilities are to provide administrative and clerical support to members of the management team, program manager, and Youth & Child Unit so that internal processes are smooth and efficient.

REQUIREMENTS

QUALIFICATIONS: The individual must be able to perform each essential duty satisfactorily. This position requires strong written, oral, organizational, and computer skills and knowledge of general office equipment. Must pass a physical examination and criminal background check. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION AND EXPERIENCE: High school graduate or GED is required.

SALARY DESCRIPTION

$43,918 -$57,04

• Assist with Head Start application process and data entry into Child Plus software.
• Maintain the Monthly Data reports for accuracy.
• Develop and maintain all in-kind reports for the program.
• Assist with preparing for monthly Policy Council and Management Team meetings.
• Record meeting notes for the Policy Council and Management Team meetings.
• Maintain a Teams folder for the Policy and Management Team meeting notes, agenda and agenda items.
• Submit purchase requests for the Head Start Central Office and assist with village-based purchase requests when needed.
• Create and update Head Start staff travel and reconciliation.
• Maintain Program Operations and Central Office Calendar and revisions.
• Assist Head Start Manager in grant preparations.
• Assists in putting any Head Start Program data into the appropriate software.
• Maintain organization of the program’s electronic and paper filing systems.
• Work closely with the accounting department for purchases on behalf of the program.
• Answer all questions regarding purchasing.
• Responsible for general clerical duties as assigned.
• Maintain strict confidentiality.
• Other duties as assigned.