Health Care Administrative Assistant (Part-time)

at  Siloam Mission

JOB SUMMARY

The SSHC Health Care & Administrative Assistant provides frontline assistance to participants and volunteer professionals to ensure the efficient flow of the Clinic under the direction of the Health Services Manager. Liaising with external Health Care Providers and Facilities to ensure participants receive required health intervention as deemed necessary by the SSHC volunteers.

EDUCATION & EXPERIENCE

Certificate in Health Care Administrative Assistant would be an asset;
2-3 years of previous experience in a Health Care/ Clinic setting preferred;
Proficient in medical terminology would be an asset;
NVCI, ASSIST, CPR-First Aid trained preferred;
PHIA certification would be an asset.

Administration
Referrals/Tests - Provide needed follow through necessary for timely and consistent health care for each patient
Inventory - Manage and maintain appropriate levels all Health Centre medical and non-medical supplies;
Records - Daily maintenance of all files and records both electronic and paper, ensuring accuracy, completeness and thoroughness, and provision of files and records to and from allied health professionals as required.
Patient Intake - create and over see intake procedures which provide friendly and accurate intake of patients. This initial step of patient care must be done in ways that provide dignity and care
Charting and records - Ensure daily maintenance of all charts and related records, both electronic and hard copy files, safeguarding accuracy, completeness and thoroughness, security and confidentiality. Provide needed access to physicians and other volunteer professionals;
Health Delivery
Patient intake - Create and oversee intake procedures which provide friendly and accurate intake of patients. This initial step of patient care must be done in ways that provide dignity and care;
Charting and records - Ensure daily maintenance of all charts and related records, both electronic and hard copy files, safeguarding accuracy, completeness and thoroughness, security and confidentiality. Provide needed access to physicians and other volunteer professionals;
Infection control - Create, maintain and enforce policies regarding infection control in all areas of the health centre;
Laboratory - Duties related to the collection and processing of laboratory samples will generally be performed by volunteer nurses and lab technicians. Packaging of samples with proper labelling and ensuring pick-up will continually be the responsibility of the Health Care & Administrative Assistant;
Recovery Bed Program - Duties related to intake and monitoring of patients utilizing the recovery bed program;
Volunteer Management/Supervision of Practicum Students
Scheduling: coordination and management of health centre volunteers as directed by health centre manager;
Assistance with supervision of practicum students when necessary and under the direction of the Health Services Manager and the student placement coordinator.