Health & Safety Administrative Assistant

at  Istituto Italiano di Tecnologia

HEALTH & SAFETY ADMINISTRATIVE ASSISTANT

• (2400000J)
  Commitment & contract: fixed term contract
  Location: IIT Headquarter, Via Morego 30, 16163, Genoa (GE)

ABOUT US

At IIT we work enthusiastically to develop human-centered Science and Technology to tackle some of the most pressing societal challenges of our times and transfer these technologies to the production system and society. Our Genoa headquarters are strictly interconnected with the other 11 centers around Italy and two outstations based in the US. We promote excellence in basic and applied research such as neuroscience and cognition, humanoid technologies and robotics, nanotechnology, materials for a truly multidisciplinary scientific experience.

YOUR TEAM

You will be working in a multi-disciplinary group, where people with different backgrounds collaborate, each with their own expertise, to carry out the research.
The Health & Safety Directorate is coordinated by Dr. Ilaria Monaldi.

Your main responsibilities will be:

• Supporting the management and provision of training, registration of classes and archiving of certificates
• Supporting the Company Doctors in using the management software used to manage health surveillance
• Supporting the development activities of the “risk assessment” module within the management software and in the data entry to create job descriptions
• Checking the relevant appointment in the management system for each appointed resource (emergency officer, supervisor, manager, etc.)
• Supporting the deadline control activities and the processing of reports from the management software
• Supporting logistics activities

ESSENTIAL REQUIREMENTS

• Diploma/three-year Degree
• Good knowledge of written and spoken English
• Excellent knowledge of the main Microsoft Office tools
• Predisposition to team working
• Proactivity and problem solving
• Flexibility and precision

ADDITIONAL SKILLS

• Previous experience in the above-mentioned activities
• Knowledge of SAP HCM
• Good knowledge of current rules and regulations on safety and environment
• Good knowledge of management systems related to ISO 45001 and ISO 14001
• Good communication skills
• High motivation to learn
• Good at time and priority management
• Ability to work in a challenging and international environment
• Ability to work independently and collaboratively in a highly interdisciplinary environment

PLEASE SUBMIT YOUR APPLICATION USING THE ONLINE FORM AND INCLUDING A DETAILED CV, COVER LETTER (OUTLINING MOTIVATION, EXPERIENCE AND QUALIFICATIONS) AND CONTACT DETAILS OF 2 REFERENCES.

Application’s deadline: November 30th 2024
We inform you that the information you provide will be used solely for the purposes of evaluating and selecting professional profiles in order to meet the requirements of Istituto Italiano di Tecnologia.
Your data will be processed by Istituto Italiano di Tecnologia, based in Genoa, Via Morego 30, acting as Data Controller, in compliance with the rules on protection of personal data, including those related to data security. Please also note that, pursuant to articles 15 et. seq. of European Regulation no. 679/2016 (General Data Protection Regulation), you may exercise your rights at any time by contacting the Data Protection Officer (phone Tel: +39 010 28961 - email: dpo@iit.it - kindly note that this e-mail address is exclusively reserved for handling data protection issues.
Please, do not use this e-mail address to send any document and/or request of information about this opening).
Primary Location GENOVA
Job Administrative
Organization Health & Safety-Health & Safety Office
Job Posting Oct 22, 2024, 4:47:50 A

• Supporting the management and provision of training, registration of classes and archiving of certificates
• Supporting the Company Doctors in using the management software used to manage health surveillance
• Supporting the development activities of the “risk assessment” module within the management software and in the data entry to create job descriptions
• Checking the relevant appointment in the management system for each appointed resource (emergency officer, supervisor, manager, etc.)
• Supporting the deadline control activities and the processing of reports from the management software
• Supporting logistics activitie