Health & Safety Services Administrator

at  University Hospital Southampton NHS Foundation Trust

University Hospital Southampton NHS Foundation Trust is delighted to offer a fantastic opportunity to work with us.
Please see below for a detailed job description of the role.
Open only to applicants from Hampshire & Isle of Wight NHS system, which is limited to Hampshire and Isle of Wight ICB, Southern Health FT, Portsmouth Hospitals University NHS Trust, Isle of Wight NHS Trust, University Hospital Southampton FT, Solent NHS Trust, South Central Ambulance Service or Hampshire Hospitals FT.
We have an excellent opportunity to join forward-thinking people as an Administrator to support the Health & Safety Services Department.
Do you have excellent interpersonal skills? Do you pride yourself on attention to detail, and do you like using your own initiative?
We are looking for a proficient, reliable team member who can maintain confidentiality and prioritise many competing tasks to support the teams in delivering their services.
The Health & Safety Services Department is a passionate and enthusiastic small group of specialist advisers and trainers who support the Trust in keeping its staff safe whilst at work. There are three key teams for Health & Safety, Moving & Handling and FFP3 Resilience; we work Monday to Friday during core business hours (8 am to 5 pm), with some occasional out-of-hours work and training to support clinical colleagues.
You will;
Provide a comprehensive and confidential administrative and support service to the operational and strategic teams within the Health & Safety Services Department.
Support the administration of corporate meetings, producing and distributing notes/minutes and action trackers as appropriate.
Support the administration of all training courses delivered by the H&S Services teams.
Assist the advisers with the administration of incident reports, data capture and analysis.
As one of the largest acute teaching Trusts in England, we offer learning and development opportunities to help you achieve the career you aspire to.
Specific to this role is the suitability for agile working which is a mixture of on-site and remote working. In addition, we are open to discussing flexibility in the hours that you work. Please talk to us at the interview about the flexibility you need, and we will explore what’s possible for the role and service. UHS employees are able to access a range of NHS discounts, are entitled to a minimum of 35 days paid holiday (pro rata), and we offer a generous pension scheme.
Southampton is an attractive place to live and work situated on the south coast, with an international airport and direct trains to London. The New Forest National Park and beaches of the Jurassic coast are also right on our doorstep. The city offers living costs 20% lower than London and 14 schools rated outstanding by Ofsted.

You will;

• have very good literacy and numeracy skills and be proficient in all aspects of Microsoft Office.
• have an NVQ3 in Business Administration or equivalent level of knowledge and have a proven employment history in administrative/secretarial roles.
• have a proactive approach to managing and prioritising your workload with flexibility and the ability to work under pressure with competing tasks and tight deadlines.
• have the ability to pay attention to detail in your work and have a methodical approach to tasks.
• be expected to maintain confidentiality and trust as some of your work will be of a sensitive and confidential nature.

Please refer the Job description for details