HR/Admin Support Co-Ordinator

at  Rossendale Hospice

Rossendale Hospice Job description and person specification Position: HR/Admin Support Co-Ordinator Reports to: CEO Salary: £25,000 to £26,0000 WTE (Dependant on experience) Location: Rossendale Hospice Hours 22.5 per week Job summary: the post holder is expected to: The post holder will ensure that all HR/Administrative and Office Support services are provided at the appropriate time ensuring the efficient running of the Administration Department. Act as GDPR Information Asset owner for all HR data. Key tasks / duties: HR Ensure that all HR information (files and records) is managed and are up to date. Liaise with the Finance Officer to ensure that all changes are reported to meet payroll deadlines.
Arrange the recruitment of staff from placing adverts, receiving applications, arranging interviews, acquiring references. Completion of DBS checks, ID confirmation, qualification verification. Complete post interview paperwork and ensure effective induction. Ensure annual appraisals take place and are recorded.
Book training courses for staff, travel and accommodation, update HR files with training information. Monitor and record sickness absence: receive GP Fit Notes issue/follow up Return to Work forms. Action any changes to existing contracts of employment seeking advice as necessary. Updating of the Staff Handbook (and associated policies) Provision of general HR advice to Managers and staff.
Monitoring/retention of staff insurance documentation for vehicle use. ADMINISTRATION To manage archive storage Prepare monthly signing in sheets, update weekly whereabouts sheet Central contact for reporting of IT issues OFFICE/SUPPORT SERVICES Liaison with Building Manager with regard to maintenance of premises/progress other work issues, central contact point for reporting of problems to building reception. Manage maintenance programmes for Hospice vehicles, Hospice equipment Including annual PAT testing. Ensure stock of stationery supplies are available and procured from the best possible source.
Contact point for insurance related issues building, staff. Responsibility for forwarding claims and following up as necessary. Management and distribution of daily post. Person/professional: To complete all mandatory training sessions.
At all times act as an ambassador for Rossendale Hospice in line with our Vision (See below). Engage in developmental training as agreed with the CEO. Health and safety Understands the fire regulations and action to be taken in the event of a fire. Report any incidents/adverse events in accordance with Rossendale Hospice policy.
Understand the principles of infection control and hand hygiene. Have an understanding of the Safeguarding Children and Vulnerable Adults policy. Manual handling and /or heavy lifting Key requirement of the role as detailed below N/A Full, current, valid UK driving licence N/A Disclosure & Barring Service Check Standard (formally known as Criminal Records Bureau) Additional Information: This job description will be reviewed as part of the post holders annual appraisal and is not intended to be a complete list of responsibilities. To meet the ever-changing needs of the service you may be required to perform other duties to appropriate level of your responsibility.
Our vision We aim to positively influence a future in which everyone within the Rossendale community facing life limiting illness receives the best possible care and support. Underpinning our Vision are three core values: Our values We have three values: Integrity, Compassion, and Excellence. Anyone coming into contact with Rossendale Hospice, whether as a service user, supporter, staff member or shop customer, will experience the same level of care and professionalism on which weve built our reputation. We operate within the framework of these core values.
Our staff and volunteers aim to uphold these values, irrespective of their role. We recognise and adopt appropriate behaviours which ensure we always work within our values. Safeguarding Children and Vulnerable Adults All Hospice employees and volunteers are required to act in such a way that at all times safeguards the health and well-being of children and vulnerable adults. Familiarisation with and adherence to Hospice and Lancashire Safeguarding Childrens/Adults Boards Safeguarding policies is an essential requirement of all employees and volunteers, as is participation in related mandatory training and safeguarding supervision Records Management/Data Protection Act As an employee of the Hospice, you have a legal responsibility for all records, including patient health, financial, personal and administrative, that you gather or use as part of your work.
The records may be paper, electronic, etc. As an employee of the hospice, you are required to undertake Data Protection training annually and follow policy and procedures in your management of all data you have access to. You must consult your manager if you have any doubt as to the correct management of the records with which you work You must report any breaches to the CEO or Clinical Services Manager at the earliest opportunit

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