HR & Administration Apprenticeship

at  Gradus Limited

WHAT IS THE EXPECTED CAREER PROGRESSION AFTER THIS APPRENTICESHIP?

Progression would be dependent on candidate suitability with the option to work towards Level 5 People Professional.

DESIRED SKILLS

• Excellent written, verbal communication and listening skills.
• Computer skills including Excel, Word, and Outlook
• Accurate numeracy skills with high attention to detail
• Comfortable working in a team with shared responsibilities.
  Desired qualifications
  GCSEs, grades A*–C or 9–4 in both Maths & English
  With over 100 years of combined experience in the contract interiors sector, together Gerflor and Gradus have built an unrivalled reputation for quality and service.
  Gerflor is recognised as a specialist and a world leader in resilient flooring solutions. The group creates, manufactures and markets innovative, design-led and eco responsible solutions for flooring and complementary interior wall finishes. As a leading vinyl & linoleum flooring manufacturer they are already well-established in more than 100 countries worldwide.
  Gradus Ltd (a Gerflor company) are market leading manufacturers of commercial flooring accessories, entrance matting, wall protection and specialist LED lighting systems. Our attention to detail, forward thinking and passion for improvement has led to our success and leading market share in the UK and operation in International markets.
  Our companies provide a complete solution for Architects and Specifiers, Contractors and Building Owners, spanning multiple market sectors including Commercial Office, Education, Healthcare, Residential, Retail, Leisure & Hospitality. Why not check out some high-profile projects on our websites: www.gradus.com & www.gerflor.co.uk

Working alongside the HR Team, supporting in all aspects of the Human Resources administration. Maintaining confidentiality at all times is essential. Excellent Excel skills and IT systems would be an advantage with a methodical and process-driven focus.

• Signposting and supporting managers with company policies and procedures, ensuring compliance with employment legislation and in line with best practice. Helping to provide information/statistics to assist managers in monitoring and managing performance and attendance against service delivery expectations.
• Build effective working relationships with staff at all levels, to support understanding and ensure effective communication of good HR practice. Monitor the HR inbox for employee communications.
• Assisting with HR issues, providing an accurate and timely administration service for issues/problems and effectively managing expectations. Escalating complex or highly sensitive matters to the HR Officer, Head of HR.
• General reception and telephone duties including the greeting of visitors, assist in hosting meetings and maintaining Boardroom facility.
• Pro-actively support with Company recruitment, ensuring optimum use of Networx, our recruitment system. Ensuring timely advertising and communication as required. Engaging and developing relationships with Networx recruitment team or external agencies and partners as required. Ability to write or support to develop job descriptions, person specifications and job adverts, identifying appropriate channels for advertising and attraction along with cost saving initiatives as appropriate.
• Assist with the application process - check application forms, shortlist, support at interview where required and effectively and sensitively communicate to unsuccessful applicants.
• Managing the onboarding process and completing all employment checks and ensure that prospective staff have the right to work at the organisation and that we are in receipt of the required fit for purpose documentation e.g. appropriate references. Escalate issues where applicable.
• Take ownership of the new starters and corporate induction process, scheduling, invites and associated paperwork, booking the room and any catering requirements

Reporting to the Head of HR the HR & Administration apprentice will work alongside the HR Officer and support with delivering the agreed workforce agenda across the business, providing an efficient, effective and customer focussed HR Administration service. Working flexibly to accommodate local issues and balancing short term need with the longer-term aim.
Main Responsibilities:

Working alongside the HR Team, supporting in all aspects of the Human Resources administration. Maintaining confidentiality at all times is essential. Excellent Excel skills and IT systems would be an advantage with a methodical and process-driven focus.

• Signposting and supporting managers with company policies and procedures, ensuring compliance with employment legislation and in line with best practice. Helping to provide information/statistics to assist managers in monitoring and managing performance and attendance against service delivery expectations.
• Build effective working relationships with staff at all levels, to support understanding and ensure effective communication of good HR practice. Monitor the HR inbox for employee communications.
• Assisting with HR issues, providing an accurate and timely administration service for issues/problems and effectively managing expectations. Escalating complex or highly sensitive matters to the HR Officer, Head of HR.
• General reception and telephone duties including the greeting of visitors, assist in hosting meetings and maintaining Boardroom facility.
• Pro-actively support with Company recruitment, ensuring optimum use of Networx, our recruitment system. Ensuring timely advertising and communication as required. Engaging and developing relationships with Networx recruitment team or external agencies and partners as required. Ability to write or support to develop job descriptions, person specifications and job adverts, identifying appropriate channels for advertising and attraction along with cost saving initiatives as appropriate.
• Assist with the application process - check application forms, shortlist, support at interview where required and effectively and sensitively communicate to unsuccessful applicants.
• Managing the onboarding process and completing all employment checks and ensure that prospective staff have the right to work at the organisation and that we are in receipt of the required fit for purpose documentation e.g. appropriate references. Escalate issues where applicable.
• Take ownership of the new starters and corporate induction process, scheduling, invites and associated paperwork, booking the room and any catering requirements.

This Job Profile is an outline of the key tasks and responsibilities of the HR administrator (Apprentice) and is not intended as an exhaustive list
You will be expected to work towards the Level 3 HR Support Apprenticeship through Macclesfield College.