HR Administration Assistant (Part Time 20hrs/week)

at  Audiencly GmbH

Audiencly - is the leading influencer marketing agency for games worldwide! We are working with the biggest game publishers and brands and connect them with the right social media content creators. With creative promotions & strategic sponsorships we achieve successful marketing results and create new hypes and trends on Youtube, Instagram, Twitch, & TikTok.
Now we are aiming to become the number one agency in this industry and therefore we are looking for motivated team members that have passion for social media & gaming. As an office assistand you will be responsible for the daily running of the office, support our team on many levels and take care of various items in sync with Group guidelines. The role involves general HR tasks and a wide range of office and admin related items. You will be the go-to person if the staff requires help and help the HR Manager.
Tasks
-Travel Planning and Booking: Organizing and booking business trips for the team, managing travel accounting, and controlling associated costs.
- Mail Processing: Managing daily incoming mail (physical and electronic), scanning and forwarding relevant documents to accounting.
- Office Organization and Purchasing: Organizing office repairs and technical updates, ordering office supplies, and ensuring cost efficiency through price comparisons for services like internet and cleaning.
- Event Management & Team Building: Organizing team events and incentives to promote team spirit. Purchasing and distributing birthday gifts, welcome gifts, and onboarding boxes for new employees.
-Onboarding & Offboarding: Managing the entire onboarding process, from ordering hardware to integrating new employees into the team. Coordinating the offboarding process when employees leave.
-HR Support: Assisting the HR team in creating contracts, maintaining and updating the employees’ records and being a helpful contact for all employees’ questions and concerns
-Support with financially relevant accounting tasks
-Processing applications from public authorities; Deadline tracking for time-critical issues
-Creation and maintenance of various lists and databases
-Organization of team events, office supplies management and orders, service provider management and much more.
-Regular communication in English with our partner offices in London and Budapest
keep the team in a good mood.
Requirements
-Completed commercial training or comparable qualification
-Ability to work efficiently and organized, project management skills
-Excellent communication skills and team spirit
-Relevant experience in office management and basic knowledge of accounting, preferably in an agency with many different customers
-Good manners and excellent, error-free expression in oral and written form in German and English
-High level of reliability and independence
-Calm, concentrated work even under stress and a high volume of inquiries and challenges
-Loyalty and conscientiousness, adherence to deadlines
-Very good knowledge of Microsoft Office programs (Word, Excel, PowerPoint) and Google Suite as well as the Internet
Benefits
-Relaxed working atmosphere in a cool and energetic team that works in many countries around the world
-Flexible working
-Work in a future-proof industry
-Freedom for creative ideas
-Team events
-Stylish office with a selection of cold and warm drinks and snacks
Please apply with an up to date cv and cover letter.
This task requires presence in the office, which is well connected in Düsseldorf-Pempelfort near Nordstrasse

Please refer the Job description for details