HR Administrator

at  Air Partner

Overview:
The Air Partner Group is a world leading, global aviation services group providing aircraft charter, aviation Safety & Security solutions to industry, governments, private individuals and civil defence organisations. We are looking for a competent Administrator to support our awesome, fun and hardworking Gatwick based People Team in delivering excellent administrative support and advice for the whole employee journey for a wide and varied range of roles and people. Reporting to the HR Business Partner and working closely with the Services Divisions, this will be an opportunity to advise as well as provide administrative support to the Air Partner Services Business Units and Group Functions. As part of the People team you will also liaise regularly with Payroll, Reward, Learning & Development and partners within the business units.
This is a part time role, offering between 20 and 25 hours a week, depending on what works for you. We would however, ideally like the successful candidate to spread these hours over 4 or 5 days of the week (Monday to Friday) and they must be able to work Fridays.
Please note that you will need to agree to undergo a 5 year background check before you start if you are successful in the role.
Responsibilities:

ABOUT US:

Welcome to Air Partner – where the skies are not the limit, they’re just the beginning!
Established in 1961, Air Partner is an international aviation services group and we’re inviting you to join our crew. As a key player in the Wheels Up family, we’re soaring to new heights in private aviation and aviation services with a team of over 2000 professionals globally. We’re also proudly a Delta Air Lines premium partner – talk about flying in good company!
Providing world class aircraft charter services and aviation safety and security solutions, we’re the go-to for industry giants, commerce champions, governments, and private jetsetters. We also flex our wings in both civil and military circles globally.
Our Charter Division comprises of group charter, private jets, cargo, and specialist services. Group Charter charters large airliners to move groups of any size. Private Jets offers the Company’s unique pre-paid JetCard scheme and on-demand charter for up to 19 people. Cargo charters aircraft of every size to fly almost any cargo anywhere, at any time.
Air Partner Services Division comprises Baines Simmons, Redline Assured Security Ltd and Kenyon International Emergency Services. Baines Simmons offers aviation safety management and fatigue risk management. Redline Assured Security delivers government-standard security training, consultancy, and solutions to regulated, high value and high threat environments. Kenyon International Emergency Services is a world leader in emergency planning and incident response.
But we’re not just about the skies; we’re about creating an atmosphere where you can thrive. We’re committed to diversity, equity, and inclusion, and it’s not just lip service. Our Environmental, Social, and Governance Strategy and our Diversity, Equity & Inclusion forum aren’t just policies; they’re our way of life.
We were the first corporate sponsor of the European Pride in Aviation Network (EPAN) and proudly support our local communities through charitable initiatives and volunteering.
We’re not just a company; we’re a family, and we’re on the lookout for more incredible individuals. Are you ready to belong? If you’re thinking, “That’s the place for me!” – we’d love to learn more about you. Plus, we’re not just saying it; as a Disability Confident employer we guarantee an interview for any disabled person meeting our job criteria. And If you require any reasonable adjustment during any part of the recruitment process, That’s not just a promise; it’s our commitment to an inclusive future.
What’s the next step? A virtual interview where you get to show your stuff to our Talent Acquisition team. And if all goes well, you’ll be meeting our business teams in person. Need any adjustments for the journey? Just let us know; we’re all about making sure you’re comfortable and confident.
We encourage applications from every background so if you’re ready to make your career take off, check us out at www.airpartnergroup.com. Your next adventure is just a click away

• Owning the new joiner and leaver administration including ensuring RTW (Right To Work) documents are captured and recorded
• Supporting line managers with the recruitment and onboarding process
• Issuing job offer letters and contracts
• Maintaining and updating accurate employee records using SharePoint and the HRIS system
• Maintaining Excel spreadsheets for long service, probation, address lists etc
• Arranging HR inductions and exit interviews
• Obtaining employment references including 5 year background checks as required
• Providing support in relation to merger, acquisition and integration activities
• Reviewing and updating HR policies in line with current legislation
• Coordinating, administrating & reporting on the performance appraisal process
• General HR administration for salary increase and changes to terms and conditions correspondence, creating and updating organisation charts, replying to employment and mortgage reference requests, updating and maintaining the HR pages of Air Partner’s Intranet etc.
• Supporting with ad hoc project work
• Advising employees and managers on HR Policies and processes
• Supporting with Group employee engagement activities, including the engagement survey, internal communications and employee resource groups
• Providing support with reward and recognition activities including values and long service awards
• Ensuring people records are managed effectively and in accordance with GDPR, Privacy and Data Retention Policies
• Checking and collating departmental and GL Code information for Invoices and raising Purchase Orders for these via NetSuite
  Qualifications: