HR Administrator

at  Charles Russell Speechlys

The HR Enquiries Team at Charles Russell Speechlys is a dynamic unit within the firm’s Human Resources department, tailored to meet the specific needs of a leading law practice. This team is the first port of call for the firm’s employees, offering expert guidance and support on a variety of HR-related questions, such as payroll and benefits advice. Their responsive and knowledgeable service ensures that staff members feel valued and informed.
The HR function is split across six key areas: Business Partnering, Talent Acquisition, Diversity, Equity & Inclusion, Reward, Change & Delivery and Learning & Development.
The HR administrator role reports into the HR Systems and Operations Manager.

Role and Responsibilities (this is a broad but not exhaustive list)

• Keeping PeopleHub (HR database) up to date with employee lifecycle changes and assisting with annual updates, ensuring all data inputted is accurate and timely
• On-boarding for new starters including carrying out background checks, obtaining references, ensuring all new joiner forms are fully completed and chasing up where necessary and accurately recording all new joiner information on PeopleHub to meet payroll deadlines
• Being the first point of contact for all HR related queries, providing an excellent service to the business by monitoring the HR Enquiries inbox on a daily basis and responding to queries in line with the SLAs set
• Monitoring when probationary periods are due to end, liaising with relevant managers and dealing with relevant paperwork
• Being responsible for recording all sickness absence across the Firm, proactively following up where data is incomplete
• Ensuring invoices are correctly coded and sent to Finance within the required timescales
• Responding to mortgage/tenancy or former employee references
• Dealing with long service awards and Partner anniversaries
• Dealing with document management – filing, scanning and archiving
• Dealing with staff gifts such as flowers or baby gifts
• Preparation of basic documentation where necessary and ensuring this information is accurately communicated to payroll within required deadlines
• Support the HR Systems Manager and HR Systems Analyst with ad-hoc data projects
• Assisting the Talent Acquisition and Early Talent teams on an ad-hoc basis when required
• Keeping an up to date knowledge of HR policies and procedures
• Ensuring operational excellence is maintained in accordance with the HR policies and workflows for all tasks
• Comply with all relevant legal and regulatory obligations including the Solicitors Regulation Authority (SRA) Standards and Regulations, and Principles.

Person specification

• Previous HR Administration experience and a desire to work within a HR department
• Excellent skills in Microsoft Word, Outlook, PowerPoint and Excel
• Able to prioritise workloads and the ability to deal with high volumes of work
• Excellent attention to detail and organisation skills
• A professional manner with the ability to work collaboratively across the firm and HR team.

Competencies

• Organisation
• Communication
• Attention to detail
• Pro-active team player
• Practical and hands-on
• Enthusiastic and positive attitude

• Keeping PeopleHub (HR database) up to date with employee lifecycle changes and assisting with annual updates, ensuring all data inputted is accurate and timely
• On-boarding for new starters including carrying out background checks, obtaining references, ensuring all new joiner forms are fully completed and chasing up where necessary and accurately recording all new joiner information on PeopleHub to meet payroll deadlines
• Being the first point of contact for all HR related queries, providing an excellent service to the business by monitoring the HR Enquiries inbox on a daily basis and responding to queries in line with the SLAs set
• Monitoring when probationary periods are due to end, liaising with relevant managers and dealing with relevant paperwork
• Being responsible for recording all sickness absence across the Firm, proactively following up where data is incomplete
• Ensuring invoices are correctly coded and sent to Finance within the required timescales
• Responding to mortgage/tenancy or former employee references
• Dealing with long service awards and Partner anniversaries
• Dealing with document management – filing, scanning and archiving
• Dealing with staff gifts such as flowers or baby gifts
• Preparation of basic documentation where necessary and ensuring this information is accurately communicated to payroll within required deadlines
• Support the HR Systems Manager and HR Systems Analyst with ad-hoc data projects
• Assisting the Talent Acquisition and Early Talent teams on an ad-hoc basis when required
• Keeping an up to date knowledge of HR policies and procedures
• Ensuring operational excellence is maintained in accordance with the HR policies and workflows for all tasks
• Comply with all relevant legal and regulatory obligations including the Solicitors Regulation Authority (SRA) Standards and Regulations, and Principles