HR Administrator

at  EMED Group

We have a fantastic opportunity for a HR Administrator to join our people team based in Redhill, Surrey. This office is only accessible by car, use of a vehicle to access the office is required for this role.
The HR Administrator will be responsible for providing an effective, efficient and professional support service to the wider business team. Maintaining standards of quality, compliance and integrity of the HR function at all times will be crucial, whilst delivering a responsive and centred approach to service delivery.
Supporting key people related administration activities, working closely with the wider HR team, operational stakeholders and quality and governance.

What benefits can you expect?

• Life Assurance – providing colleagues and their family financial peace of mind and protection to the value of £5,000.
• 24/7 online/telephone GP Consultation and access to prescriptions.
• 2nd opinion medical support following diagnosis or where a colleague is on a treatment pathway.
• Cash-plan benefits, providing colleagues the option of protecting themselves in case of illness and recuperation, including dental, optical, chiropody.
• Unlimited mental health consultations.
• Unlimited physiotherapy consultations.
• Access to legal advice on domestic issues e.g. motoring offences, wills and probate, and personal injury.
• Financial guidance re retirement planning, tax savings and state benefits.
• Long Service Recognition Scheme – recognising colleagues for their continued service after 5 years and at 5-year intervals with an increase in annual leave.
• Values-based Internal Recognition Scheme with financial reward, which will lead to an annual recognition event.
• Refer a Friend recruitment incentive scheme with financial rewards.
• The EMED foundation, to provide support to colleagues and our local communities.
• Paid holiday entitlement.
• Pension Scheme.
• Blue Light Card.
• Uniform provided.
• EAP (Employee Assistance Programme) to support a range of health and wellbeing requirements.
• Flu vaccination (through an internal campaign in Autumn/Winter).

Role Responsibilities

• Specific focus on supporting onboarding activity to comply with CQC / other regulatory requirements, including generating contracts of employment.
• Maintaining employee records on Bamboo HR system to ensure accuracy, filing of documents against employee records where required.
• Monitoring and action of Bamboo support inbox queries as required.
• Monitoring and action of HR Admin inbox queries as required.
• Monthly Audits of onboarding compliance across the business.
• Distribution of weekly reports of people compliance data.
• Production and issue of outbound references.
• Review and processing of employee changes including personal details, job details, bank details and processing of any associated correspondence.
• Support and coaching of managers through people administration processes.
• Management of leavers process for notified leavers.
• Monthly payroll data checks.
• Supporting TUPE Win and Loss activity as required, including daily checking of trackers and processing of onboarding checks, preparation of employee files for outgoing contracts where required.
• Supporting wider People HR tasks as needed.

Do you have what it takes?

• Knowledge and understanding of Right to Work documentation requirements and DBS application processes is desirable.
• Knowledge of healthcare sector / CQC and/or other regulated environments is desirable.
• Highly organised and ability to plan effectively and able to work autonomously to deadlines.
• Proficient user of MS Office and experience of HR systems, including Teams, Excel, Word and PowerBI.
• Strong attention to detail.
• Able to drive results and adopt a pro-active approach.
• Strong relationship management skills, network building and team centred approach.
• Excellent communication with internal and external stakeholders.

About us
The exciting merger of ERS Medical and E-Zec Medical has enabled us to rebrand, therefore as a combined business we are now known as EMED Group. We are the largest Patient Transport and Care Partner to the NHS with more than 2,500 colleagues across 50 depots. Our ambition is to continue developing transport services that improve the health and wellbeing for people across our local communities by providing transport that supports patient care, community support, secure mental health and medical courier services

• Specific focus on supporting onboarding activity to comply with CQC / other regulatory requirements, including generating contracts of employment.
• Maintaining employee records on Bamboo HR system to ensure accuracy, filing of documents against employee records where required.
• Monitoring and action of Bamboo support inbox queries as required.
• Monitoring and action of HR Admin inbox queries as required.
• Monthly Audits of onboarding compliance across the business.
• Distribution of weekly reports of people compliance data.
• Production and issue of outbound references.
• Review and processing of employee changes including personal details, job details, bank details and processing of any associated correspondence.
• Support and coaching of managers through people administration processes.
• Management of leavers process for notified leavers.
• Monthly payroll data checks.
• Supporting TUPE Win and Loss activity as required, including daily checking of trackers and processing of onboarding checks, preparation of employee files for outgoing contracts where required.
• Supporting wider People HR tasks as needed