HR Administrator

at  Haxby Group Scarborough

You must work at all times within your own competence and use your own judgement, knowledge and common sense in your day-to-day activities. Undertake a range of recruitment duties including collating application forms for short-listing, sending out interview offers, preparing for interviews, requesting employment references, and sending offer of employment letters to successful candidates. You will participate in the interview process ensuring to adhere to organisational policies and best practice. Ensure the appropriate pre-employment checks are made for all prospective employees, which will include Occupational Health, Disclosure Barring Service clearance and professional registration.
This will involve distributing the appropriate documentation to prospective employees and chasing up the return of these forms prior to individuals commencing employment. Assist with the employee life cycle, including responding to flexible working requests etc. Assist in the employee departure process, including responding to resignation letters and assisting with reference requests. Provide cover for the HR Managers which includes providing a reception service covering both telephone enquiries and greeting visitors to the HR department.
Be a point of contact for managers, team leaders, employees, and members of the public, giving appropriate advice and answering a range of queries. This may include current status of advertised jobs, the administrative arrangements for the recruitment and selection process, basic advice on pay and terms & conditions of service e.g. annual leave entitlements. Undertake a range of HR health and safety risk assessments with employees, ensuring to feedback to the HR Manager and Line Manager as required.
Assist the HR Manager in maintaining and updating electronic HR records. This will include inputting new starters, leavers, changes of address, working hours etc in a timely and accurate manner on to the HR systems and sending the appropriate information to the payroll team. Assist with the monthly payroll amendments process. Assist in the setting up of meetings and collating appropriate documentation as required.
Assist the Head of HR Operations and HR Manager in producing various workforce information reports as required such as recruitment, absenteeism, and turnover. Operate as a team player to ensure that knowledge, information, and research are shared to enable the HR team to develop and provide a consistently high quality, cohesive, professional, and proactive service. Ensure that the practice telephones are answered according to the telephone guidance and that messages are forwarded to the appropriate person accurately and in a timely manner. Assist the Partners will the collation and signing of partnership documents.
Ensure that the current filing system and online HR system is kept up to date. Undertake photocopying/scanning. At certain times this can be volume photocopying/scanning

Please refer the Job description for details