HR Administrator

at  SIS

SKILLS AND EXPERIENCE:

The successful candidate will likely have a proven track record in an administrative role in a business with similar attributes to SIS, namely service-based business delivering mission-critical services to a small number of very large and important customers.

ESSENTIAL SKILLS:

The successful candidate will be able to demonstrate the following capabilities:

• Knowledge of HR policies, best practice procedures and relevant employment law.
• Previous HR Administration skills and experience
• Good admin skills and reliable attention to detail.
• Engage and develop effective working relationships with colleagues and external stakeholders.
• Communicate effectively to a wide range of stakeholders, both internal and external.

DESIRABLE EXPERIENCE:

• System administration of Select HR or similar HRIS software
• Strong experience in MS Word, Excel and Power Point
• DocuSign experience would be helpful

JOB PURPOSE:

The HR Administrator will work together with the Transaction Team and support the Senior HR Team members and HR Director in providing professional and customer focused HR services to employees and managers, and the implementation of the HR strategy. They will work within the HR Team to ensure that the systems and operational processes within the business remain robust and fit for purpose.
You will report to the HR Transaction Team Leader and be responsible for providing a comprehensive transactional HR, recruitment and project support service to the HR team members, internal customers, employees, colleagues, stakeholders and external customers. You will deliver front line HR support, handle day to day queries and work on a range of HR processes and projects. You will produce documents and use a HR system to keep records and provide HR information to the business.

ACCOUNTABILITY:

To work with the HR Transactional Team, run an effective and efficient HR transactional service for all SIS companies through the employee life cycle which will include the following:

• Assist preparing new starter documentation, contracts of employment, request employment references, probation paperwork, administering the wide range of employee benefits (Pension, Cycle to Work, BUPA Private Health Care, etc.)
• Assist ensuring all changes of employment are clearly communicated to Payroll within Payroll cut off times.
• Updating the HR system (Select HR) ensuring employee records are kept up to date and maintained efficiently.
• Updating SIS Central with new starters, leavers and changes
• Maintain accurately electronic Personal Files for employees and general HR records.
• Monitoring dates of employment changes such as Maternity leave, fixed term contracts etc.
• Building and maintaining a Freelancer/contractor database, ensuring a full understanding of who is in the business at any one time with associated costs and timescales.
• Collate Learning and Development approvals to be sent to the HR Director for authorisation.
• Providing administrative support to the HR team producing work-related correspondence, supporting the preparation of reports, presentations and taking minutes / notes of meetings, to be typed and distributed.
• Provide the first point of contact, by telephone, e-mail, face to face, for staff contacting the department with HR enquiries, sign posting staff and managers to relevant policies and guidance or directing them to colleagues in the HR team as appropriate.
• Managing enquires in a centralised HR inbox, ensuring messages are responded to, relayed and filed accurately, in a timely manner.
• Produce documents, letters and email communications, as appropriate, using varied software and office equipment.
• Maintain strict confidentiality at all times.
• Ensure employees are correctly processed using the appropriate company policies and procedures.
• Working closely with the HR Team, communicating at all times to ensure we provide a best-in-class HR Service.
• Takes the initiative to meet agreed individual and team objectives in line with company policy, values, standards. Plans and organises their work, often without direct supervision, to meet commitments.
• Run data reports from the HR System, on a regular and ad hoc basis.
• Ensure the intranet and websites are kept up to date.
• Updating and maintaining stand-alone organisational charts for SIS Ltd and associated companies with any new hires, changes and leavers.