HR and Admin Officer

at  RENTOKIL

Rentokil Boecker® HR and Administration Officer is held accountable for the below job responsibilities:

• Participate in the recruitment process following Rentokil Boecker® standardized recruitment policy and SOP: post jobs, review and match applications/resumes/CVs with job requirements, conduct phone screening and interviews, document feedback, perform reference check and communicate the feedback to Hiring Managers.
• Coordinate the onboarding program of all new joiners and provide Rentokil Boecker® Orientation.
• Handle organizational exit process.
• Assist HR manager in conducting a detailed local salary survey, analyzing data and suggesting improvements.
• Coordinate health, life, and work accident insurance enrollments and communicate with service providers concerning routine administration of program.
• Maintain an effective employee record management, electronic archiving system, organization charts and HR reports.
• Support HR Manager in investigating and resolving day-to-day employee relation challenges.
• Prepare salary certificates and employment letters for employees.
• Ensure attendance policy is respected by everyone and take appropriate action where needed.
• Manage and track all employee disciplinary action.
• Receive and screen verbal/written correspondence and greet visitors, answering questions, obtaining information and directing them to appropriate department or person.
• Supervise Rentokil Boecker® administrative and clerical team (Janitors, Cleaners, etc.) under the Administration Manager’s guidance.
• Schedule appointments and assist in organizing meetings, trainings, conferences, exhibitions and travel arrangements.
• Assist in developing necessary administration policies and procedures.
• Support all internal stakeholders on office and accommodations budget.
• Coordinate travel activities such as tickets, visas, transportation, accommodation options and travel costs, and recommend suitable suppliers.
• Administer and follow up on fleet management (car registrations, maintenance, traffic fines, motor insurance, etc.).
• Source vendors for goods and services, to get the best possible quality, price, terms and service guarantee.
• Review requisitions to ensure appropriate approval and respect of assigned department’s budget.
• Receive purchased items and check quality, quantity and specifications.
• Sustain proper inventory levels of office supplies.
• Handle an effective physical and electronic archiving and filing system.

REQUIREMENTS:

• Bachelor’s Degree in Business Administration or equivalent.
• At least 2 years of experience in general HR functions or Administration.
• Proficiency in English is a must.
• Computer Knowledge: Microsoft Office.

• Participate in the recruitment process following Rentokil Boecker® standardized recruitment policy and SOP: post jobs, review and match applications/resumes/CVs with job requirements, conduct phone screening and interviews, document feedback, perform reference check and communicate the feedback to Hiring Managers.
• Coordinate the onboarding program of all new joiners and provide Rentokil Boecker® Orientation.
• Handle organizational exit process.
• Assist HR manager in conducting a detailed local salary survey, analyzing data and suggesting improvements.
• Coordinate health, life, and work accident insurance enrollments and communicate with service providers concerning routine administration of program.
• Maintain an effective employee record management, electronic archiving system, organization charts and HR reports.
• Support HR Manager in investigating and resolving day-to-day employee relation challenges.
• Prepare salary certificates and employment letters for employees.
• Ensure attendance policy is respected by everyone and take appropriate action where needed.
• Manage and track all employee disciplinary action.
• Receive and screen verbal/written correspondence and greet visitors, answering questions, obtaining information and directing them to appropriate department or person.
• Supervise Rentokil Boecker® administrative and clerical team (Janitors, Cleaners, etc.) under the Administration Manager’s guidance.
• Schedule appointments and assist in organizing meetings, trainings, conferences, exhibitions and travel arrangements.
• Assist in developing necessary administration policies and procedures.
• Support all internal stakeholders on office and accommodations budget.
• Coordinate travel activities such as tickets, visas, transportation, accommodation options and travel costs, and recommend suitable suppliers.
• Administer and follow up on fleet management (car registrations, maintenance, traffic fines, motor insurance, etc.).
• Source vendors for goods and services, to get the best possible quality, price, terms and service guarantee.
• Review requisitions to ensure appropriate approval and respect of assigned department’s budget.
• Receive purchased items and check quality, quantity and specifications.
• Sustain proper inventory levels of office supplies.
• Handle an effective physical and electronic archiving and filing system