HR and Administrative Assistant

at  BIA Human Capital Solutions

Proven working experience;
Education level: university;
Excellent analytical, problem solving and organizational skills;
Ability to work independently and handle multiple projects;
Microsoft word/ Excel / PDF experience;
Language: English is mandatory; Administrator for Time and attendance in WD - perform check of approved request; approve of request for specific cases
Collecting the payroll information for employees and providing to payroll supplier (benefits, daily allowances, health subscriptions)
Training the new comers for local EHS
Preparing documents for leavers - check list, hand- over protocols for assets
Send and collect of signed safety books -2 times/year
Managing the relation with with occupational medicine and occupational safety - for new employees/annually for each employee
Support with monthly records for all insurance policies of the company-office: life insurance (Generali), health insurance (Medlife) and private pension (Allianz Tiriac)
Completing claims for compensation for life insurance
GDPR Policy
Support the management team with update of existing policies and procedure and creation of new one
To register vacancy to unemployment agency
Monthly reporting of working hours;
Collaboration with the EHS external supplier, follow-up twice per year that all employees have signed the mandatory booklets;
Admin activities
Car fleet management and support of employees - monitor the lease contracts, collect the millage on quarterly base, notification for technical check
Managing the relationship with suppliers: travel agency; office cleaning, courier companies, mobile phone companies , benefit suppliers, translation companies, archiving
Monthly orders for meal vouchers
Preparing the data needed for monthly declaration to the Ministry of Environment
Tracking and Archiving of contracts with customers and supplier
Preparing hand over protocols for company assets given to employees and act of use
Supporting IT group department for the surveillance of the server, any hardware maintenance, printer service.
Contact person for customers, couriers, post
Supporting the process of finding new suitable office and organize the movement
e-registration for transportation with electronic signature
Order new company assets for new comers
Communication with state authorities
Coordinates and provide support for all the departments for purchase of the necessary office equipment and consumables (printers, mobiles, etc - drafting and follow-up handover reports)
Provide support in coordinating meetings, drafting written correspondence, screening of phone calls, file maintenance. Supports with custom procedures when needed.
Maintain the records for the inventory items of the employees and their equipment

Please refer the Job description for details