HR and Office Administrator

at  Novarc Technologies Inc

JOIN US ON THE JOURNEY TO HELP BUILD THE WORLD USING APPLIED ROBOTICS AND AI!

Novarc Technologies is a full-stack robotics company helping to build the world using applied robotics and AI. Recognized as one of the fastest-growing companies in the Americas by the Financial Times for two consecutive years, we are at the epicenter of innovation and global expansion. Join our dynamic team as we extend our reach across four continents, blending pioneering welding technology with a profound global impact. It’s a captivating time to be part of our journey – here, you’ll do more than just work; you’ll be an integral part of a movement shaping the tech-driven future.

POSITION OVERVIEW:

The HR & Office Administrator is an integral part of the Novarc team, reporting into the Vice President of Human Resources. We are looking for a well versed professional who can streamline and support our office needs, as well as provide administrative support to our HR team. This includes a wide range of tasks. From an HR perspective, tasks will include assisting with employee onboarding, diarizing probationary reviews, updating HR records, organizing office and desk set-up, assisting with the maintenance of personnel records, and supporting various operational and social events. From an office admin perspective, tasks will include liaising with landlords and vendors, ensuring our office snacks and supplies are ordered, and assisting employees with office-related issues that arise from time-to-time. We are looking for a self-starter who loves to creatively identify solutions, is comfortable managing multiple priorities, and is looking to grow in their career. This individual will be involved in many aspects of the Novarc business from administrative to operational support from a People and HR perspective!

MINIMUM QUALIFICATIONS AND EXPERIENCE:

• 2 years of experience as an office and / or HR admin or similar role
• BComm or BBA an asset
• Interest in obtaining the CPHR designation an asset
• Excellent verbal communication skills; professional and confident phone manner, in-person reception and host abilities
• Excellent written communication skills; ability to edit correspondence and reports with a strong attention to detail
• Ability to maintain strict confidentiality
• High level of professionalism, energy, speed and accuracy
• Self-starter with a positive attitude and an eagerness to learn and grow
• Ability to excel in an environment with competing and shifting priorities
• High proficiency in Google Suite and Google Workspace
• Experience with Wrike, NetSuite, DocuSign, calendar management, employee engagement and planning for social events are an asset.
• Valid driver’s license.

WHY NOVARC:

• Growing Opportunities - We are in the process of maturing into a fast-growing medium-sized business.
• Great place to be - We have created a fun, adventurous, and open-minded environment where our teams are encouraged to bond and expose a little weirdness.
• Best People - Our team is made up of talented, intelligent, and hardworking people.
• Lots of Opportunities - We are constantly looking for stand-out talent internally to move into leadership positions.

Office Administration:
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Act as the first point of contact for landlords and building management

• Ensure all offices are fully stocked with supplies (kitchen, office, cleaning) and snacks
• Act as the first point of contact for office related vendors (janitorial services, etc.)
• Organize and execute special events: yearly staff training & team building events, annual holiday party, government and client visits, ordering food for company socials and executive meetings, booking restaurant reservations and assisting with employee travel arrangements
• NDA processing; filling, and record keeping
• Handling incoming and outgoing mail and packages
• Ensure all three office are kept tidy and ensuring they are presentable for client visits
• Spend a minimum of one day per week at each office and check-in with employees for morale and pulse check (this position is onsite, and is not hybrid)
• Maintaining records, spreadsheets, seating plans and company directory
• Participate in the Joint Health and Safety Committee and Social Committee
• Answer employee questions related to office admin and proactively identify solutions to issues that arise
• Work within the parameters of the budget
• Maintain up-to-date contractor list
• Other duties as assigned by the manager.

HR Administration:

• Support onboarding and offboarding of employees
• Provide administrative support to the HR team
• Support existing employees with employment verifications, conducting research relating to grants, visa extensions, travel requirements to client sites, completing related forms, and drafting support documents
• Register employees for training (i.e. first aid, forklift, WHMIS, etc.).
• Maintain masterlist of employees
• Create a monthly Employee Newsletter
• Maintain the Values Tag program (Humble, Hungry, Smart)
• Assist in various recruitment tasks and activities
• Special HR and People projects and duties as assigned.