HR Assistant

at  KELLEY CREATE

JOB SUMMARY:

The HR Assistant provides support to the Human Resources Manager and plays a critical role in supporting the overall effectiveness of the HR Department by assisting with tasks that foster a positive work environment. This role involves assisting with recruitment, onboarding, benefits, and HR-related projects while maintaining accurate employee records and ensuring compliance with HR laws and regulations.

QUALIFICATIONS:

• High school diploma or GED required, Associate’s or Bachelor’s degree in Human Resources, Business Administration, or related field preferred.
• 1+ years of experience in an administrative role, preferably within HR.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Familiarity with ADP.

PREFERRED SKILLS:

• Knowledge of basic HR functions and employment laws.
• Experience with applicant tracking systems (ATS) and ADP payroll software.
• HR certification (e.g., SHRM-CP or PHR) is a plus.
  Job Type: Full-time
  Pay: $23.00 - $28.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Work Location: In perso

• Administrative Support:
• Maintain organize, and audit HR files, records, and documents (both physical and electronic).
• Assist with data entry and maintaining the HR database (ADP).
• Recruitment and Onboarding Support:
• Assist in the recruitment process by posting job openings, scheduling interviews, and communicating with candidates.
• Help prepare offer letters and employment agreements.
• Coordinate the onboarding process, including preparing new hire paperwork, organizing new hire orientations. Facilitate smooth integration into the company culture.
• Coordinate pre-employment activities such as background checks, reference checks, and new hire paperwork.
• Employee Records and Documentation:
• Maintain accurate and up-to-date employee records in the HR system (HRIS).
• Ensure compliance with all legal documentation requirements, including I-9s, W-4s, and other employment forms.
• Benefits and Payroll Assistance:
• Assist employees with benefits-related inquiries and ensure accurate enrollment in health insurance, retirement plans, and other benefits.
• Help with benefits-related activities such as open enrollment and employee communication.
• Assist with payroll by ensuring employee data is up to date and that any changes are reflected in payroll processing.
• Assist with timekeeping systems and review timesheets for accuracy.
• Compliance and Reporting:
• Assist in ensuring compliance with federal, state, and local labor laws and company policies.
• Prepare reports related to HR functions such as headcount, turnover rates, and employee demographics.
• Employee Relations:
• Assist in maintaining positive employee relations by addressing employee inquiries and escalating issues to HR managers when necessary.
• Help plan and execute employee engagement initiatives, such as company events or recognition programs.
• HR Project Support:
• Handle HR-related communications, answer phone calls, and respond to emails.
• Maintain office supplies for the HR department and manage records of HR transactions.