HR Assistant Manager

at  Meneses Law PLLC

ABOUT THE COMPANY:

Meneses Law is an accomplished law firm with an outstanding track record of providing immigration services with the highest professional standards to our clients. We work with thousands of clients across the United States on Adjustment of Status, Visas, Petitions, Labor Certifications, Citizenships, Deportations, Waivers, DACA Renewals, and Asylum matters.
Our headquarters is based out of Houston, Texas and with the expansion to other major cities, our aim is to assist clients to achieve their objectives as placidly and efficiently as possible while minimizing the legal and regulatory risks. The law firm is built on its reputation of providing exceptional customer service delivery coupled with appropriate and outstanding skills, fast turnaround, and the know-how expert of our legal team.

JOB SUMMARY:

Meneses Law has an immediate opening for an HR Assistant Manager to join our dynamic law firm. As the HR Assistant Manager, you will play a key role in supporting our HR department with various functions related to onboarding, HR audits, compliance, and disciplinary actions. This position requires fluency in both English and Spanish, as well as a strong understanding of HR practices and legal regulations.

REQUIRED SKILLS/ABILITIES:

• Excellent verbal and written communication skills.
• Proactive and independent with the ability to take initiative. Self-motivated with excellent interpersonal skills.
• Excellent organizational skills, time management skills, and attention to detail with the proven ability to meet deadlines.
• Advanced with technology and ability to learn our software systems including applicant-tracking software.
• Strong analytical and problem-solving skills.
• Ability to act with integrity, professionalism, and confidentiality.
• Proficient with Microsoft Office Suite and MacOS systems.
• Excellent understanding of HR operations.
• Strong knowledge of HR practices, employment laws, and regulations.
• Experience in conducting HR audits and ensuring compliance with policies and procedures.
• Principles and procedures of record keeping.
• English usage, spelling, grammar, and punctuation.
• Ability to work in a fast-paced environment.
• Able to type 45 WPM or more.
• Must be fluent in both English and Spanish.

EDUCATION AND EXPERIENCE:

• Bachelor’s degree in Human Resources.
• Minimum of 2 years of experience in HR roles, with a focus on onboarding, compliance, and employee relations.

QUALIFICATIONS/REQUIREMENTS:

Education/ Experience:

• A Bachelor’s degree, knowledge of MS Office and MacOS.

Communication Skills:

• Ability of reading comprehension, writing, speaking to others to convey information effectively, active listening and interpreting instructional documents. English/ Spanish bilingual oral communication is a must.

Reasoning Skills:

• Must be able to analyze information, problems, situations, practices, or procedures to define the problem or objective. Identify relevant concerns or factors, patterns, tendencies, and relationships. Formulate logical and objective conclusions and recognize alternative and their implications.

Physical Demands:

• This position involves regular walking, standing, sitting for extended periods of time, hearing, and talking.
• May occasionally involve stooping, kneeling, or crouching. May involve close vision, color vision, depth perception, focus adjustment, and viewing computer monitor for extended periods of time.
• Involves manual dexterity for using keyboard, mouse, and other office equipment. May involve moving or lifting items under 10 pounds.

Other skills:

• Strong knowledge of business and management principles involved in strategic planning, leadership technique, production methods, and coordination of people and resources.
• Excellent organizational and time-management.

Work Hours:

• Monday to Friday from 8:00 am to 5:00 pm + 2 Saturdays, per month. Must have the ability to work a flexible schedule based on department and company need. 20% Travel.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race , color, sex, age national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.
Job Type: Full-time
Pay: $60,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Education:

• Bachelor’s (Required)

Experience:

• Human resources: 2 years (Required)

Language:

• Spanish (Required)

Work Location: In perso

• Assist with the onboarding process for new hires, including preparing paperwork, conducting orientation sessions, and ensuring a smooth transition into the company.
• Assist in conducting HR audits to ensure compliance with company policies, procedures, and legal requirements.
• Stay updated on federal, state, and local employment laws and regulations to ensure company-wide compliance. Advise management and employees on HR related compliance issues.
• Support HR Manager in managing disciplinary actions and grievances, ensuring fairness and consistency in accordance with company policies, procedures, and benefits.
• Foster positive employee relations through effective communication and conflict resolution.
• Maintain accurate and up to date employee records and HR databases.
• Generate reports and analyze HR metrics to support decision making processes.
• Educating employees on HR policies, internal procedures, and regulations.
• Generating official internal correspondence such as verification of employments. Assist in preparations by providing relevant data (absences, bonus, leaves, etc.).
• Maintain the strictest level of confidentiality with organizational information.
• Promote a culture that is conducive to effective relationships among diverse staff members.
• Perform any other tasks or functions deemed necessary to the daily operations of the employer.