HR Assistant

at  North Carolina State University

MINIMUM EXPERIENCE/EDUCATION

High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

OTHER REQUIRED QUALIFICATIONS

• Strong oral and written communication skills.
• Excellent attention to detail.
• Ability to quickly adapt to changing priorities and demands.
• Ability to learn new software.

PREFERRED QUALIFICATIONS

• Experience using Google Workspace such as Gmail, Calendar, Docs, Sheets and/or Slides and Microsoft Office.
• Experience with OnBase.
• Knowledge of HR policies and procedures for hiring temporary and student employees.

ESSENTIAL JOB DUTIES

The Human Resource Assistant provides administrative and HR support to the Office of Information Technology. This position focuses on student, temp and unpaid appointments; electronic file management; planning events; reconciliation of leave balances and WolfTime assistance.

Essential Duties Include:

• Oversees process for electronic filing by uploading and scanning employee documents into OnBase file system.
• Manages new hire process for Student Workers, Temps and Unpaid Appointments
• Monitors and keeps track of background check endorsements
• Approve and enter time for bi-weekly employees
• Ensuring supervisors are approving time-sheets in a timely manner and exceptions are being resolved
• Provide supervisors reports on their temps/students to see when separation dates are approaching.
• Terminates/Separates bi-weekly employees at request of manager(s)
• Assists with logistical preparation for events and meetings, which includes reserving space, ordering awards, printing certificates and catering orders.
• Assist with monthly reconciling of employee leave balances via WolfTime
• Maintains and updates spreadsheet for employee salaries and distributions
• Manages yearly WolfTime Certification Process
• Runs HR Queries
• International Employment Liaison

OTHER RESPONSIBILITIES

Other duties and special projects as assigned.
Qualifications