HR Assistant (office based in Munich)

at  Medpace Inc

ARE YOU PASSIONATE ABOUT LEARNING, GROWTH, AND MAKING A DIFFERENCE IN HR?

We’re looking for an enthusiastic office-based HR Assistant to support our international HR team with daily operations, employee relations, and HR projects across DACH, Baltics, Italy and Spain. This role provides an excellent opportunity to develop your HR skills and gain experience with all facets of HR administration.

Responsibilities :

• You will act as the first point of contact for candidates, shaping the candidate experience by arranging interviews and responding to candidate inquiries.
• You will provide administrative support in the recruitment and onboarding processes, assisting with scheduling, document creation, and onboarding preparations.
• You will manage employee files by handling contract amendments, updating records for current and former employees, and ensuring data accuracy.
• You will be responsible for creating essential HR documents, such as employment contracts, certificates, and reports, while maintaining confidentiality.
• You will handle sensitive employee information with care and ensure compliance with data protection regulations.
• You will maintain and update HR systems for employee information and time management, ensuring accuracy and timeliness in data entries and deadline tracking.
• You will collaborate with internal departments on HR-related needs to support smooth interdepartmental operations.
• You will schedule and monitor health and safety appointments for employees to ensure compliance with occupational health requirements.
• You will assist with HR projects and marketing initiatives under the guidance of HR Managers and Generalists, contributing to employee engagement and HR branding efforts.
• You will manage communication with external bodies such as health insurance providers, social security offices, tax authorities, and immigration offices as needed.

• You will act as the first point of contact for candidates, shaping the candidate experience by arranging interviews and responding to candidate inquiries.
• You will provide administrative support in the recruitment and onboarding processes, assisting with scheduling, document creation, and onboarding preparations.
• You will manage employee files by handling contract amendments, updating records for current and former employees, and ensuring data accuracy.
• You will be responsible for creating essential HR documents, such as employment contracts, certificates, and reports, while maintaining confidentiality.
• You will handle sensitive employee information with care and ensure compliance with data protection regulations.
• You will maintain and update HR systems for employee information and time management, ensuring accuracy and timeliness in data entries and deadline tracking.
• You will collaborate with internal departments on HR-related needs to support smooth interdepartmental operations.
• You will schedule and monitor health and safety appointments for employees to ensure compliance with occupational health requirements.
• You will assist with HR projects and marketing initiatives under the guidance of HR Managers and Generalists, contributing to employee engagement and HR branding efforts.
• You will manage communication with external bodies such as health insurance providers, social security offices, tax authorities, and immigration offices as needed