HR Assistant

at  River Cree Resort Casino

Enoch, AB, Canada -

Start DateExpiry DateSalaryPosted OnExperienceSkillsTelecommuteSponsor Visa
Immediate27 Dec, 2024Not Specified02 Oct, 20243 year(s) or aboveInformation Systems,Interpersonal Skills,Employee Files,Powerpoint,Gaming Industry,Excel,Microsoft Office,CompletionNoNo
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Description:

Overview:
Reporting to the Director of Human Resources and supporting the entire HR Team, the Human Resources Assistant is required to provide a variety of administrative and human resources duties. It is imperative that the Human Resources Assistant provides exceptional customer service in a warm, welcome and inviting atmosphere for all associates

Responsibilities:

  • Provide a warm and inviting atmosphere for all associates
  • Ensure our external and internal customers are being provided with superior customer service
  • A passion for excellent service and the organization’s vision
  • Commitment to learning what our customers’ needs and wants are
  • Encourage mutual accountability in service and inspiring others
  • Handle confidential and proprietary information on a daily basis
  • Ensure that office inventory is maintained and order office supplies on a weekly basis
  • Screen and forward inquiries to the appropriate HR team members
  • Update organizational chart and company directory as required
  • Order proxy cards and issue picture ID for all associates
  • Assist with the “sign-on” process when required and directed by the Recruitment Specialist
  • Assist associates with completion of Back Check forms and AGLC License Applications and Renewals
  • Participate in at least one resort-wide committee
  • Develop and continuously replenish areas for benefit forms, vacation forms, handbooks and other general HR documents and office supplies
  • Attend weekly HR department meetings when possible, and act as recorder
  • Sort, record and distribute all incoming and outgoing mail and other correspondence including keeping a log of all information
  • Assist in the preparation of correspondence to associates (i.e. Attachments to paystubs)
  • Responsible for creating and maintaining a database for invoices and PO system
  • Responsible for recording and tracking of all associate certificates in Microsoft Dynamics GP.
  • Add new associates to Microsoft Dynamics (GP), make changes as requested to associate cards in GP.
  • Assist with benefits including but not limited to; add new associates online, make changes as requested by associates.
  • Participate in weekly orientations, provide an overview of the company benefit plan and also be an alternate to deliver orientation if the Recruitment Specialist is unavailable.
  • Coordinate HR team calendar including common room schedule
  • Maintain the comprehensive administrative filing system consisting of the employment and confidential personnel files of 600 Casino associates
  • Run various reports (AGLC License, ProServe, ProTect, Deal us In I & II, AML) from HRIS software to assist the HR team and assist with any tasks as assigned by the team
  • Assist the Recruiter with copying of materials for Orientation and facilitate New Hire Orientation twice per month or as needed
  • Tracking all internal referrals and ensuring the action forms are completed in a timely matter
  • Assist with and attend job recruitment fairs as needed
  • Office duties will include faxing, photocopying and filing
  • To look out for the safety of yourself, co-workers and to follow all Health and Safety requirements in the workplace.
  • Other duties as assigned

Qualifications:

  • The incumbent will have successfully completed Grade 12
  • Completion or near completion of an HR Certificate or Diploma
  • The preferred candidate will have at least 3-5 years experience in a corporate organization focusing on administrative/HR tasks
  • Minimum 3-5 years HR or administrative experience in a fast-paced deadline driven environment
  • Experience in the hospitality or gaming industry is an asset
  • Must have experience with coordination of 600+ employee files
  • Knowledge and experience working with an HRIS system including running reports
  • Efficient with Microsoft Office, Excel and PowerPoint
  • Efficient with Human Resources Information Systems
  • Excellent interpersonal skills
  • Self-starter, comfortable working both in a team environment and independently.

The Human Resources Office is located in a high-volume associate traffic area. The Human Resources Assistant must be able to work in a fast paced, highly demanding office environment. This position will require participation in the departments late shift rotation when needed.

Responsibilities:

  • Provide a warm and inviting atmosphere for all associates
  • Ensure our external and internal customers are being provided with superior customer service
  • A passion for excellent service and the organization’s vision
  • Commitment to learning what our customers’ needs and wants are
  • Encourage mutual accountability in service and inspiring others
  • Handle confidential and proprietary information on a daily basis
  • Ensure that office inventory is maintained and order office supplies on a weekly basis
  • Screen and forward inquiries to the appropriate HR team members
  • Update organizational chart and company directory as required
  • Order proxy cards and issue picture ID for all associates
  • Assist with the “sign-on” process when required and directed by the Recruitment Specialist
  • Assist associates with completion of Back Check forms and AGLC License Applications and Renewals
  • Participate in at least one resort-wide committee
  • Develop and continuously replenish areas for benefit forms, vacation forms, handbooks and other general HR documents and office supplies
  • Attend weekly HR department meetings when possible, and act as recorder
  • Sort, record and distribute all incoming and outgoing mail and other correspondence including keeping a log of all information
  • Assist in the preparation of correspondence to associates (i.e. Attachments to paystubs)
  • Responsible for creating and maintaining a database for invoices and PO system
  • Responsible for recording and tracking of all associate certificates in Microsoft Dynamics GP.
  • Add new associates to Microsoft Dynamics (GP), make changes as requested to associate cards in GP.
  • Assist with benefits including but not limited to; add new associates online, make changes as requested by associates.
  • Participate in weekly orientations, provide an overview of the company benefit plan and also be an alternate to deliver orientation if the Recruitment Specialist is unavailable.
  • Coordinate HR team calendar including common room schedule
  • Maintain the comprehensive administrative filing system consisting of the employment and confidential personnel files of 600 Casino associates
  • Run various reports (AGLC License, ProServe, ProTect, Deal us In I & II, AML) from HRIS software to assist the HR team and assist with any tasks as assigned by the team
  • Assist the Recruiter with copying of materials for Orientation and facilitate New Hire Orientation twice per month or as needed
  • Tracking all internal referrals and ensuring the action forms are completed in a timely matter
  • Assist with and attend job recruitment fairs as needed
  • Office duties will include faxing, photocopying and filing
  • To look out for the safety of yourself, co-workers and to follow all Health and Safety requirements in the workplace.
  • Other duties as assigne


REQUIREMENT SUMMARY

Min:3.0Max:5.0 year(s)

Human Resources/HR

HR / Administration / IR

HR

Trade Certificate

Responsible for recording and tracking of all associate certificates in microsoft dynamics gp.

Proficient

1

Enoch, AB, Canada