HR Assistant

at  Sale High School

We are looking for an experienced Administrator who has an interest in HR, to join a busy team within a successful Secondary School in Trafford. This role is part time and term time, and is an exciting opportunity for the right candidate.

JOB DESCRIPTION

Responsible to: Head teacher and Governing Body
Line Manager: HR Lead

ADMINISTRATION

• Transferring paper files to an electronic based format
• Maintaining personnel files ensuring they comply with GDPR, and that electronic filing is completed in a timely manner.
• Updating SCR; New staff, Leavers, Governors, Agency staff, volunteers.
• Owing and managing the full off boarding process for leavers
• Ensure annually that all employees are updated on the update service
• Carry out data entry and data cleansing tasks when required
• Support the preparation of monthly reporting to SLT
• Liaise with payroll regarding starters, leavers etc
• Preparing letters
• Managing Annual leave for those on full time contracts
• Manage the staff driving list
• Minute taking in meetings
• Support HR Lead on any appropriate people projects
• Administer the annual workforce census, review and correct errors
  Whilst every effort has been made to explain the main duties and responsibilities of the post, each individual task undertaken may not be identified.
  Employees will be expected to comply with any reasonable request from a manager to undertake work of a similar level that is not specified in this job description
  Employees are expected to be courteous to colleagues and provide a welcoming environment to visitors and telephone callers
  The school will endeavour to make any necessary reasonable adjustments to the job and the working environment to enable access to employment opportunities for disabled job applicants or continued employment for any employee who develops a disabling condition
  This job description is current at the date shown, but following consultation with the post-holder may be changed by management to reflect or anticipate changes in the job which are commensurate with the salary and job title

PURPOSE:

• To ensure the smooth running of the HR Administration function, by providing a professional, confidential and effective service.
• Support the HR Lead in managing the school’s recruitment procedures
• Managing the safer recruitment practices, and ensuring the SCR is accurate.
  Working Time: 25 hours a week, 8am – 3pm (45 mins lunch) 6.25 hrs per day. Term Time plus 15 days (includes 3 INSET days)
  Salary/Grade: Band 3, Pt 6 – 11 (£25,183 - £27,269 FTE), Actual salary (£15,705 - £17,005)
  Disclosure Level: Enhanced

MAIN (CORE) DUTIES

• Assist the HR Lead with the day to day running of the HR Department

HEALTH AND SAFETY RESPONSIBILITIES

All employees have the responsibility:
(i) To comply with safety rules and procedure laid down in their area of activity
(ii) To take reasonable care of their own health and safety and hence avoid injury to themselves and to others by act or omission whilst at work
(iii) To use protective clothing or equipment as may be provided
(iv) To report promptly all sickness, accidents, unsafe conditions or practices and dangerous occurrences of which they are aware
(v) To co-operate with the Head Teacher in the fulfilment of the objectives of the School’s Health and Safety policies.
The Head Teacher may amend these responsibilities at any time in the future in order to respond to the changing demands and needs of the School, National Incentives and Statutory Legislation, after consultation with the post holder
If you believe you have the skills, experience, and passion to make a difference, we would love to hear from you. Applicants must apply via the TES website