HR Assistant

at  Shambhala Music Festival

Join our team as an HR Assistant and play a vital role in shaping our crew! You’ll be in the thick of it, conducting interviews, hiring festival teams, and supervising volunteers on-site to create an unforgettable experience!

• This full-time, temporary position will primarily work at our head office on Baker St. in beautiful Nelson, BC.
• Position Dates: Late January/early February 2025 - September 12, 2025.
• Festival Site Work: The successful candidate will also be required to work on-site at the festival location near Salmo, BC for about 1 month in July 2025.

The HR Assistant will assist with recruiting, hiring, facilitating communications, supervising volunteers and day-to-day operations to support efficient operations of the organization’s Human Resources department.

QUALIFICATIONS:

• Above average computer skills and experience using Google Sheets, Docs & Gmail.
• Ability to quickly learn new software.
• Experience with festivals and events is an asset.
• Organization and analytical thinking skills are necessary for this role.
• Good verbal and written communication skills.
• Previous work experience as an HR Assistant or similar role is an asset.
• Previous supervisory experience is an asset.
• Certification in Human Resources Management or relevant fields is an asset but not required.
• Motivated individual who is driven to complete tasks and succeed.
• Meticulous attention to detail.
• Outgoing personality and a team player.
• Courteous, competent, and persuasive. Be a clear communicator.
• Flexible and able to respond to changes in working conditions.
• Ability to maintain confidentiality and exercise discretion.
• Patient in performing repetitive tasks.
• Strong time management & critical thinking skills.
• Ensures compliance with all HR policies.
• Ability to work in a culturally diverse work space without personal judgments or bias.
• Execute and display the Shambhala spirit of love, magic, and welcome at each point of contact in a warm and friendly way!

ROLES AND RESPONSIBILITIES:

• Assist the HR department with the full recruitment cycle, including job postings, sourcing candidates, conducting online interviews, making job offers, sending and receiving contracts and agreements.
• Address employee concerns, grievances, and conflicts in a fair and confidential manner.
• Build, assign, amend and manage employee schedules efficiently using various software.
• Supervise and problem solve for HR volunteers as they complete tasks, check crew members into the festival site and issue credentials to ensure accuracy.
• Assist new crew members in filling out paperwork and identifying missing or incorrect paperwork.
• Answer emails and field general inquiries from crew.
• Provide clerical and administrative support to the Human Resources team in tasks, and taking on excess workload as needed
• Assist with the organization and implementation of training materials for all crew.
• Execute and display a welcoming, friendly demeanor at each point of contact.Identify and prioritize communications and responsibilities.
• Performs other duties as assigned.

Join our team as an HR Assistant and play a vital role in shaping our crew! You’ll be in the thick of it, conducting interviews, hiring festival teams, and supervising volunteers on-site to create an unforgettable experience!

• This full-time, temporary position will primarily work at our head office on Baker St. in beautiful Nelson, BC.
• Position Dates: Late January/early February 2025 - September 12, 2025.
• Festival Site Work: The successful candidate will also be required to work on-site at the festival location near Salmo, BC for about 1 month in July 2025