HR Assistant

at  Withersworldwide

WHAT ARE WE LOOKING FOR?

We are looking for a bright, enthusiastic and capable HR Assistant to provide administrative and advisory generalist HR support primarily to a number of our Legal and Business Services divisions.
The HR team works collaboratively to support the business in a business partner model. You will have a varied and exciting role providing essential support to a number of our teams in the EU and those on international assignment, as well as across the wider generalist HR team. The varied nature of this role means that as well as providing key administrative support, you will also have a business facing role requiring you to liaise and build key relationships across the firm.

SKILLS AND ATTRIBUTES

• Excellent written and verbal communication skills
• High service delivery standards in every respect and the ability to win the confidence and respect of others
• Exceptional attention to detail and a sense of urgency
• Use of initiative in day-to-day tasks to ensure efficient ways of working
• Proactive management of your own workload, the ability to prioritise, adapt to changing deadlines and to work under pressure
• Methodical and flexible approach

QUALIFICATIONS REQUIRED

• Educated to degree level (or equivalent)
• The ideal candidate will have HR administration experience within a professional services organisation
• Highly PC literate with strong systems skills
• Must have excellent Excel skills

AREAS OF FOCUS AND RESPONSIBILITIES

• Working alongside the HR Advisors and HR Managers acting as a point of contact for HR queries from a number of Legal and Business Services teams.
• Responsible for generating correspondence relating to contract changes, probation extensions, sickness absence, disciplinary and, grievance matters, performance management and flexible working letters.
• Responsible for the leaver process for staff, including the preparation of paperwork, undertaking exit interviews where appropriate, coordinating the analysis of online exit interview data and providing feedback to line managers where necessary.
• Responsible for the parental leave processes (maternity/paternity/shared parental leave) including the preparation of paperwork, liaising with departing/returning employees, preparing the employee return to work inductions.
• Assisting the Senior HR Manager with international assignments including liaising with relocation agents, booking flights, arranging accommodation and drafting secondment terms.
• Provide note taking support at performance management and employee relations meetings as and when required.
• Assisting the HR Advisor and HR Managers in the preparation and coordination of the annual salary review process for our EU and international offices.
• Inputting into the monthly payroll submissions including accurately capturing and processing payroll changes for the Legal and Business Services teams.
• Acting as a point of contact for queries coming into the HR Helpdesk and effectively liaising with team members and the business to provide comprehensive solutions.
• Assisting with the preparation of the HR budget in the annual business planning process.
• Ad hoc project work – including policy writing, updating the precedent bank, research, updating current systems/procedures, assisting with our HR database, e-filing and archiving.
  This list of duties and responsibilities is not exhaustive. It is intended to describe the general content of, and requirements for the performance of this job, and as such, the role may also include the undertaking of additional tasks as required.