HR ASSOCIATE

at  City of Markham

DEPARTMENT: HUMAN RESOURCES

Updated:5/2024 JOB DESCRIPTION:
Under the direct supervision of the Human Resource Director, this position involves assisting in
day-to-day operations, including accurate record keeping, notifications, and administrative duties.

KNOWLEDGE, SKILLS AND ABILITIES:

• Possess even temperament, good judgment, and excellent human relations skills, as well as the
  ability to communicate effectively (verbally and in writing) with co-workers, management, and the

public.

• Possess an excellent reputation for and the ability to maintain confidentiality.
• Possess physical and mental ability to work independently and cooperatively.
• Maintain a neat, clean, and appropriate personal appearance.
• Ability to establish and maintain effective, harmonious, cooperative, and productive

relationships with the public, management, and other City employees.

• Ability to learn and follow City policies and procedures.

QUALIFICATIONS:

Must have a bachelor’s degree in business management with a concentration in Human Resources
preferred and at least two (2)
years’ experience in Human Resources and related fields.
Salary Range $47,000-$52,000
This job description should not be interpreted as all-inclusive or an employment agreement between
the employer and the employee. It is intended to identify the essential functions and requirements
of this job and is subject to change as the needs of the employer and requirements of the job
change. Incumbents may be required to perform job-related responsibilities and tasks other than
those stated in this specification. Any essential functions of this position will be evaluated as
necessary should an incumbent/applicant not perform the function or requirement due to a disability
defined by the Americans with Disabilities Act (ADA). Reasonable accommodation for the specific
disability will be made for the incumbent/applicant when
possible.

• Assists with the recruitment function, such as drafting position postings and coordinating

pre-employment screenings, background checks, and testing processes.

• Schedule applicants and conduct interviews to retrieve necessary documentation for screening

purposes.

• Prepare all new hire packets and ensure all forms are current. Ensure all new hires complete the

necessary paperwork before entering the Payroll System.

• Conduct employment verifications for new hires and previous employees upon request.
• Creates and maintains various electronic human resources reports.
• Responsible for maintenance of all personnel records.
• Distribute offer and term letters
• Conduct quarterly audits of employees’ files for removal of disciplines per the union contracts.
• Track 89-day casual laborer start and end dates, AFSCME union member spreadsheet to send to

admins, grievances, EEOC, IDHR, FOIA

• Prepare and maintain OSHA 300 and 300A forms both spreadsheet and filing
• Complete wage statements for Worker’s Compensation company
• Complete research for monthly DOL survey and annual BCBS group size survey
• Complete administrative duties such as answering calls, faxing, filing, scanning emails,

arranging meetings, creating training certificates of completion, and composing letters and

memorandums.

• Assists with the Citywide training function, providing general business, management development,

technical skills, and specific issue training. Develops and conducts training as needed. Conduct

monthly safety talks

• Assists in the arrangement and implementation of employee evaluations
• Assists and distributes/collects senior grass-cutting/snow removal applications in the absence of

a coordinator

• Research and compose information for FOIA, City Attorneys, and other employment agencies.
• Greet the Public, control office traffic flow, and provide applications and responses to HR and

general directory inquiries, verbally, written, and online.