HR Background Screening Coordinator (6 month Fixed Term Contract)

at  Houlihan Lokey

Business Unit:
Human Capital Group
Industry:
No Industry
Overview
Houlihan Lokey, Inc. (NYSE:HLI) is a global investment bank with expertise in mergers and acquisitions, capital markets, financial restructuring, and financial and valuation advisory. Houlihan Lokey serves corporations, institutions, and governments worldwide with offices in the Americas, Europe, the Middle East, and the Asia-Pacific region. Independent advice and intellectual rigor are hallmarks of the firm’s commitment to client success across its advisory services. The firm is the No. 1 investment bank for global M&A transactions under $1 billion, the No. 1 M&A advisor for the past eight consecutive years in the U.S., the No. 1 global restructuring advisor for the past nine consecutive years, and the No. 1 global M&A fairness opinion advisor over the past 25 years, all based on number of transactions and according to data provided by Refinitiv.
Scope
Reporting to the Head of HR Shared Services, International - the HR operations team provides support to HL’s UK and international offices (i.e. outside the US) as the initial and continuing point of contact for HR information and enquiries. The HR Background Screening Coordinator is responsible for providing day-to-day support for all background screening activity, working closely with the external screening provider. This involves maintaining a highly efficient and timely screening service across all lines of business and countries within the region.
Responsibilities

As a HR Background Screening Coordinator you will:

• Facilitate the timely and accurate initiation of screening checks and ensure candidates provide required information
• Escalate screening issues to the HCG Operations Associates / Head of HR Shared Service, International
• Conduct right to work checks, as required, and maintain data in systems / trackers
• Create and maintain employee personnel files and records and update accordingly, ensuring compliance with all applicable legal and regulatory requirements
• Assist with any required immigration matters, including responding to inquiries from incoming employees, managing required work permits or visa applications, ensuring compliance with all applicable immigration compliance in all jurisdictions, tracking expiration dates, oversight and management of all visa cases through application, renewal and cancellation, including oversight of external legal and specialist providers.
• Complete verbal and written requests for employment verifications
• Guide employees and managers to HR resources to resolve any inquiries or issues
• Provide administrative assistance and support for annual processes
• Ensure compliance and integrity of all HR systems data through various audit processes in cooperation with HRIS and Legal & Compliance
• Partner with HRIS on supporting tools/systems and troubleshooting issues
• Provide support for other HR projects and perform duties as assigned

Basic Qualifications

• Previous background screening experience supporting an extremely fast-paced business environment
• Excellent attention to detail
• Strong verbal and written communication skills – proven ability to deal with highly demanding client groups at all levels of seniority
• Strong organisational and time management skills, proven ability to prioritise appropriately and sensibly
• Open, collaborative way of working, proactive in communication
• Proactive attitude and ability to anticipate points before they become an issue
• Readiness to take responsibility and be held accountable
• Present ideas and information clearly, logically and succinctly; both written and oral
• Ability to project manage multiple priorities simultaneously
• Ability to work to tight deadlines/under pressure with limited supervision
• Good judgement and ability to know when to escalate

Preferred Qualifications

• Financial Services/International experience highly preferred, must be able to take a ‘customer focused’ approach and thrive in a fast paced, highly demanding environment.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, gender identity, sexual orientation, protected veteran status, or any other characteristic protected by law

Please refer the Job description for details