HR Coordinator / Analyst

at  Queen Alexandra College

DESCRIPTION

You will have a focus on collecting, structuring, analysing and reporting on HR processes and data, with a core tenet of the role being responsibility for ensuring that all reports are not only accurate and reliable, but also visually appealing and easy to understand. You will also be required to create visually appealing and easy-to-understand data visualisations, as well as generating and maintaining regularly scheduled and ad-hoc reports to provide actionable insights to HR leaders and management.
You will define, calculate and clearly explain a wide variety of HR-oriented metrics, such as but not limited to the following specialist subject areas: headcount, attrition, pay and benefits, employee relations, employee engagement and sentiment, sickness, ED&I (equality, diversity and inclusion) and recruitment.
Hours: 37 hours a week.
Contract: 52 weeks
We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, we recommend you submit your application early.

HOW TO APPLY

We look forward to receiving your application and knowing more about your qualifications, skills, personal qualities and experience that you would bring to the role and to QAC. Please take time to review the job description above.
You are required to upload a CV with details of your full employment history (since leaving school, including education, employment, and voluntary work) including reasons for any gaps in employment. Your CV/Resume* will be re-produced in a standard format by the system (without personal identifiers) to assist us in our anonymised shortlisting process.
Under Section 7 of SVGA 2006 it is an offence to apply for the role if the applicant is barred from engaging in regulated activity relevant to children. The College’s Safeguarding Policies are available here
As part of our commitment to safer recruitment, and in line with updated guidance published in September 2022, we will carry out an online search of all shortlisted candidates. This search may enable us to identify any incidents or issues that have happened, and publicly available for review online, which we may wish to explore with you in further detail during the interview process. As part of your application, we have asked you to provide the account names, usernames and/or handles for any social media platform that you use, as well as the names of any websites that you own, post on, or contribute to. A Google search will also be conducted. These checks will only be conducted if you are shortlisted for interview. Please see our safer recruitment and selection policy for further information.

• Be the first point of contact for data held on the HR Systems, ensuring accurate data

is held and distributed in line with GDPR legislation.

• Provide support in the creation and maintenance on a variety of reports or queries

utilising appropriate reporting tools. Assist in the development of standard reports for

ongoing business needs.

• Analyse and interpret workforce information to identify trends, opportunities, and risks
• To provide support and coordinate all governor reporting for people related data
• Analyse and audit paperwork to ensure accuracy of employee data
• Familiarise yourself with our terms and conditions of employment, in order to answer

queries from internal stakeholders.

• Provide data, reports, KPIs and dashboards to support the HR function and wider

business

• Be the system administrator for the electronic filing
• Resolving relevant systems related queries internally, building and maintaining a

strong relationship with our HR system provider

• Work on ad hoc projects as directed by the HR Manager
• Provide support for troubleshooting issues, resolving all queries and quickly

escalating any technical issues to our providers that need further investigation

• Responsible for system administration tasks, including data uploads, data cleansing,

data integrity and

• Conduct training to staff members, including developing user procedures, guidelines

and documentation
The above list is not exhaustive, but is indicative of the general nature and level of responsibility of the work to be undertaken. The responsibilities and duties may vary from time to time without changing the nature of the post. The post holder will be expected to adopt a flexible approach to enable the efficient and effective running of the College.