HR Coordinator

at  Eventscape Inc

Eventscape, a global leader in custom architectural fabrication, is looking for an HR Coordinator to support our diverse HR functions and employee programs.
In this role, you will manage full-cycle recruitment, streamline onboarding, support payroll and benefits administration, and contribute to a positive and inclusive workplace culture. As a key player in our HR team, you’ll work closely with departments across the company, ensuring smooth, effective HR operations that reflect our commitment to excellence and innovation.

EDUCATION & EXPERIENCE:

• Post-secondary education in Human Resources or a related field.
• 2+ years of experience in HR.

KNOWLEDGE & SKILLS:

• Strong understanding of the Employment Standards Act (ESA), Occupational Health and Safety Act (OHSA), and Ontario Human Rights Code (OHRC).
• Proficiency with Office 365 Suite, including advanced Excel skills.
• Familiarity with ADP Workforce Now (an asset).
• Expertise in MS Office and Acrobat Pro.
• Experience performing boolean searches and using Applicant Tracking Systems (ATS) and job posting platforms.
• Social media and tech-savvy.

ADDITIONAL REQUIREMENTS:

• Ability to travel between our facilities in Toronto.
• Valid driver’s license and access to a vehicle (an asset).

Responsibilities of the HR Coordinator will include:

• Support full-cycle recruitment: Work closely with managers to understand their needs, post roles, screen resumes, conduct interviews, and prepare offer letters to match the right talent with open positions.
• Manage onboarding processes: Set up workstations, organize onboarding kits, conduct first-day orientation, administer H&S training, and configure HRIS for new hires.
• Payroll Administration: Enforce accurate timekeeping, troubleshoot discrepancies, and ensure data accuracy within payroll systems.
• Employee Benefits: Administer employee benefit plans and serve as the main contact for benefits inquiries.
• Records & Documentation: Maintain accurate employee records, track probationary periods, and perform periodic audits to ensure data integrity.
• Health & Safety Leadership: Act as a Health & Safety ambassador by participating in JHSC meetings, managing H&S programs, and maintaining certification records.
• Training & Compliance: Source vendors, schedule, and coordinate compliance-related training sessions, including documentation to ensure all certifications and records are up to date.
• Employee Relations: Oversee performance reviews, conduct exit interviews, assist with performance management, and carry out workplace investigations as needed.
• Best Practices: Stay updated on HR technology, best practices, and legislation; ensure compliant policies, procedures, and documentation.
• Coaching & Support: Offer guidance and resources to employees and managers on employment-related matters.
• Employee Engagement: Promote a positive work culture through engagement initiatives and assist with coordinating and executing employee events.