HR Coordinator, Immigration and Payroll

at  ColgatePalmolive

WHO WE ARE

Colgate-Palmolive Company is a caring, innovative growth company that is reimagining a healthier future for all people, their pets and our planet. Focused on Oral Care, Personal Care, Home Care and Pet Nutrition, we sell our products in more than 200 countries and territories under brands such as Colgate, Palmolive, elmex, hello, meridol, Sorriso, Tom’s of Maine, EltaMD, Filorga, Irish Spring, PCA SKIN, Protex, Sanex, Softsoap, Speed Stick, Ajax, Axion, Fabuloso, Soupline and Suavitel, as well as Hill’s Pet Nutrition.
We are recognized for our leadership and innovation in promoting sustainability and community wellbeing, including our achievements in decreasing plastic waste and promoting recyclability, saving water, conserving natural resources and improving children’s oral health.
If you want to work for a company that lives by their values, then give your career a reason to smile and join our global team!

JOB SUMMARY

We are seeking a highly organized and detail-oriented HR Coordinator to join our Human Resources team. This role will be responsible for supporting various HR functions, with a particular focus on immigration, payroll activities, and handling expat employees. The ideal candidate will have a solid understanding of HR processes, excellent communication skills, and the ability to handle sensitive information with the utmost confidentiality.

• Provide day to day operational HR support for the Therwil campus employees
• Ensure all HR practices are managed in line with local regulation, and company policies and practices

EDUCATION/EXPERIENCE REQUIREMENTS

Basic qualifications include: (HR Admin)

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• At least 2 years of experience in an HR role, with exposure to immigration and payroll activities preferred.
• Solid understanding of HR processes and best practices.
• Proficient in German and English
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong attention to detail and problem-solving abilities.
• Proficient in Google G-Suite or Microsoft Office Suite (Word, Excel, PowerPoint) and HR information systems, preferably Employee Central / SAP.
• Excellent communication and interpersonal skills.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Knowledge of relevant labor laws and regulations, particularly relating to payroll and immigration.

Preferred Qualifications:

• Experience with international employee management.
• HR-Fachausweis, Certified Payroll Professional (CPP) or similar certification.
• Familiarity with HR software such as ADP, SAP HR

MAIN ROLES AND RESPONSIBILITIES

• Responsible for and supporting our employees with our Time tracking and Colgate vacation System
• Providing assistance to employees, answering questions and following up as needed; and participating as an active resource for any of the other HR areas
• Immigration:
• Coordinate the immigration process for employees, ensuring compliance with all relevant laws and regulations in partnership with our immigration-provider.
• Prepare and submit visa applications, work permits, and other immigration-related documentation.
• Serve as the main point of contact for employees requiring visas, providing guidance and support throughout the immigration process.
• Maintain accurate and up-to-date records of all immigration activities and documentation.
• Liaise with external immigration consultants and legal advisors as needed.
• Monitor changes in immigration laws and policies and communicate relevant updates to the HR team and affected employees.
• Payroll:
• Processing the monthly payroll for 5 entities in close liaison with 2 external payroll providers.
• Ensure accurate and timely processing of payroll updates including new hires, terminations, changes to pay rates, pension fund updates and health insurance plan.
• Review and verify payroll data for accuracy.
• Resolve payroll discrepancies and answer employees’ payroll-related inquiries.
• Maintain payroll records in compliance with company policies and relevant regulations.
• Work closely with the finance team and our Shared Service Center to reconcile payroll accounts.
• Expatriate Management:
• Coordinate the seamless relocation of expatriate employees in partnership with our relocation providers.
• Serve as the main point of contact for expat employees, providing ongoing support and guidance throughout their assignment.
• Handle the administration of expatriate benefits and allowances, ensuring accurate and timely processing.
• Monitor and assist with the compliance of tax, social security, and other legal requirements for expats in coordination with external advisors.
• Facilitate orientation and cultural training for expat employees and their families to ensure smooth transitions and integration.
• Track and manage expat assignments and agreements, ensuring clear communication of assignment terms and conditions.

We are seeking a highly organized and detail-oriented HR Coordinator to join our Human Resources team. This role will be responsible for supporting various HR functions, with a particular focus on immigration, payroll activities, and handling expat employees. The ideal candidate will have a solid understanding of HR processes, excellent communication skills, and the ability to handle sensitive information with the utmost confidentiality.

• Provide day to day operational HR support for the Therwil campus employees
• Ensure all HR practices are managed in line with local regulation, and company policies and practice