HR Coordinator

at  School District No 34 Abbotsford

POSITION SUMMARY

Reporting to the Senior Manager, Human Resources (HR) the HR Coordinator supports recruitment and onboarding functions. The primary responsibilities of this position are coordinating interviews and reference checks; issuing offers of employment, new hire documents and onboarding materials; and participate in the attendance support and recognition programs.
Additional responsibilities include collaboration with the HR team to support leaders and employees, improve processes and procedures, and address issues and concerns. This position may also backfill the HR team and participate in other projects as required.

QUALIFICATIONS

Certificate or diploma in Human Resources, or other related discipline, and two (2) years of experience in Human Resources or a related occupation.

• Intermediate user in Human Resources Information Systems and Microsoft Office, specifically, Outlook, Excel, Word, SharePoint and Teams.
• Knowledgeable of appliable legislation, regulations and standards; and HR, attendance support and disability management best practices.
• Able to build relationships and work independently and in a team environment.
• Able to exercise discretion and good judgment while providing exceptional customer service.
• Adaptable, flexible and high attention to detail, procedures and processes.
• Excellent communication (verbal & written) and interpersonal skills.
• Strong organizational, priority-setting, problem-solving and time management skills.
• Excellent attendance records, enthusiastic, motivated and enjoys morning.
• Access to reliable transportation (bus, car, etc.).

The salary range for this excluded, non-management position is $62,171-$69,943 annually. This position is eligible to participate in our flexible benefit plan including, health & dental coverage and contributions to the Municipal Pension Plan.

This vacancy will remain open until November 30, 2024. Please submit your application via the following method:

• Make a Future at the link here: https://www.makeafuture.ca/bc-schools-and-districts/abbotsford-school-district-no-34/

Education : College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
Experience : 2 years to less than 3 year

• Coordinate interview and reference checks. This includes contacting applicants to schedule an interview; entering the interview in the applicable calendars; and issuing reference check requests to shortlisted applicants.
• Issue offers of employment, new hire documents and onboarding materials to successful applicants. Follow-up as required to ensure these items are completed. Respond to questions regarding the onboarding process.
• Administer benefits (extended health plans, MSP & pension) for new hires, changes and terminations. Enter benefits information into applicable portals.
• Coordinate changes to benefits resulting from employee life events and/or leaves and advise Finance if this impacts their pay.
• Respond to employee questions regarding their benefits; troubleshoot issues and concerns; and liaise with benefits provides are required.
• Enter employee assignment and status changes as required to ensure accurate categorization and coding. Consult with payroll to verify accuracy of employees pay and status.
• Monitor the availability and count of casual employee and prepare casual employee allocation, availability and replacement reports.
• Connect and follow-up with casual employees confirm and/or update availability.
• Track employees probationary and trial periods and follow-up with leaders.
• Administer the Attendance Support Programs for employees by analyzing attendance and claims data; preparing documentation and reports; and informing leaders.
• Provide employees documentation and information regarding leaves and returning to work. Follow-up to ensure documentation is provided in a timely manner.
• Participate in employee recognition programs, including the ABC Recognition Program, Long Service Dinner and Retirement Dinner.
• Create and verify employment verification letters for employees.
• Maintain confidential employee records, files and other data (electronic & paper) to ensure all employment requirements are met.
• Manage the HR Inbox and escalate or respond to employee inquiries.
• Prepare various reports (demographic, absence, new hire & turnover, etc.) as required.
• Assist the HR Team and liaise with other departments.
• Backup the HR Coordinator (counterpart) as required.
• Additional responsibilities and projects may be assigned.