HR & Facilities Assistant
at Islamic Relief Canada
Burlington, ON, Canada -
Start Date | Expiry Date | Salary | Posted On | Experience | Skills | Telecommute | Sponsor Visa |
---|---|---|---|---|---|---|---|
Immediate | 14 Nov, 2024 | USD 50000 Annual | 16 Aug, 2024 | 1 year(s) or above | Vendors,Communication Skills,Confidentiality | No | No |
Required Visa Status:
Citizen | GC |
US Citizen | Student Visa |
H1B | CPT |
OPT | H4 Spouse of H1B |
GC Green Card |
Employment Type:
Full Time | Part Time |
Permanent | Independent - 1099 |
Contract – W2 | C2H Independent |
C2H W2 | Contract – Corp 2 Corp |
Contract to Hire – Corp 2 Corp |
Description:
Become a changemaker with Islamic Relief Canada! Join our team and work towards our mission to mobilize Canadians to transform more lives around the world in the most trusted manner.
Location: Burlington, ON
Department: HR
About the Role:
IRC is seeking a full-time Facilities and Administrative Assistant to ensure the seamless daily operations of our three office units located in Burlington. This role is pivotal in maintaining a safe, well-organized, and healthy working environment for all staff members, working closely with the HR team to support various administrative and HR-related tasks.
To be successful, candidates should be flexible, able to problem solve in ad-hoc or novel situations and have an understanding of office operations.
Essential Duties & Responsibilities:
Facilities Management:
- Lead office organization and maintain storage spaces.
- Oversee renovations and liaise with contractors to execute plans within budget.
- Coordinate regular maintenance and liaise with external parties for facility upkeep.
- Respond promptly to facilities-related emergencies and coordinate large deliveries.
- Propose and implement solutions for energy efficiency and environmental friendliness.
- Focal point for incoming/outgoing mail as needed.
- Vendor management related to supplies and inventory.
- Prepare communications on office closures and reports on incidents.
- Monitor parking use and external upkeep of premises.
- Manage security system and ensure alarms and locks are in place daily.
Occupational Health and Safety Coordination:
- Contributing member of the Joint Health and Safety Committee (JHSC).
- Support the development of occupational health and safety (OHS) policies and programs.
- Conduct risk assessment and enforce preventative measures for office and warehouse space.
- Responsible for ensuring compliance with OHS guidelines.
- Conduct quarterly office inspections as part of the JHSC addressing potential safety hazards.
- Regularly inspect warehouse and store premises and the work of personnel to identify issues or non-conformity.
- Liaise with the responsible department/team to organize space and remove hazards.
- Coordinate, track, and implement ergonomic office equipment requests.
- Propose and lead initiatives for accessibility, sustainability (environmental and green), safety.
HR Support:
- Support HR team with scheduling interviews, organizing staff training, and engagement initiatives.
- Onboarding new staff:
- Provide administrative support for the new employee onboarding process including but not limited to coordinating with other departments, procuring supplies, preparing workstations, assisting with orientation events and meetings.
- Offboarding staff:
- Support with any admin tasks related to offboarding staff.
- Employee engagement initiatives:
- Support with procuring supplies for engagement initiatives.
- Coordinate the prep and set up of events.
- Facilitate bookings, payments and communications.
Administrative Support:
- Coordinate supply orders and maintain inventory across all office units.
- Coordinate domestic travel arrangements for staff.
- The focal point for internal event planning.
- Organization-wide internal events: venue booking, catering, disseminating communication, travel coordination, guest speaker coordination.
- Department-level internal events: advise and be a resource for travel options, venue options, etc. Assist as needed.
Qualifications & Competencies
- College Diploma (2 years) or acceptable combination of equivalent experience.
- Minimum 1 year of experience in a professional work environment.
- Working knowledge of Health and Safety protocols.
- Excellent communication skills to liaise with vendors.
- Adaptable to a fast-paced, ad-hoc environment.
- Excellent communication (written and oral) skills.
- Solid organizational, interpersonal and problem-solving skills.
- An ability to exercise good judgment, and tact and maintain confidentiality.
- A high degree of accuracy and attention to detail.
- Demonstrated ability to prioritize and complete many competing demands.
- Eligible to work in Canada.
Starting Salary:
$50,000.00
Please note: The posted starting salary is intended to provide potential candidates with a general understanding of the compensation associated with the position. The actual salary offered will start at this figure, with adjustments possible based on individual qualifications and other relevant factors
Responsibilities:
Please refer the Job description for details
REQUIREMENT SUMMARY
Min:1.0Max:2.0 year(s)
Human Resources/HR
HR / Administration / IR
HR
Diploma
Proficient
1
Burlington, ON, Canada