HR/FACILITIES COORDINATOR

at  Volunteers of America Northern Rockies

SUMMARY/OBJECTIVE

The HR/Facilities Coordinator provides administrative support to the Vice President of Human Resources and the Senior Director of Facilities/Safety Officer. The HR/Facilities Coordinator regularly coordinates activities, events, and job functions within the HR and Facilities Maintenance Departments. This position will also assume responsibility, as needed, for special projects and specified routine clerical functions. This position works closely with all personnel, other administrative support personnel, and other program personnel to ensure appropriate communication.

REQUIRED EDUCATION, EXPERIENCE, OR ELIGIBILITY QUALIFICATIONS

• High School diploma or equivalent
• One-year experience in Administrative related work
• Proficient in Microsoft Suite

PREFERRED EDUCATION AND EXPERIENCE

• Associate degree
• Two years of experience in similar administrative or HR work

• Provide backup customer service/phone coverage.
• Support the Vice President of Human Resources and the Senior Director of Facilities with administrative tasks as assigned.
• Assist the Vice President of Human Resources and the Senior Director of Facilities with projects, meeting deadlines, coordinating activities, and taking on assignments as needed.
• Act as a critical resource for coordinating communication and activities within the department and externally to other programs and departments needing interaction or services from human resources and facilities.
• Help organize and schedule complex activities, including extensive conference calls, web-based meetings, training, and organizational events.
• Compile and distribute various program reports.
• Manage the HR Calendar to ensure that reporting deadlines are met.
• Monitor job postings to ensure that they are posted on applicable sites for compliance purposes.
• Prepare organizational reports as requested to support the departments.
• Complete monthly and annual reporting regarding safety and facilities.
• Work with the maintenance team to support the scheduling of contractors.
• Provide support with contract and agreement management to ensure that all the needed documentation is provided.
• Schedule annual inspections and projects for the facilities team.
• Other duties as assigned.