HR Generalist

at  North East Kingdom Community Action

Job Title: HR Generalist
Department: Administration
FLSA Status: Exempt
Hours/Weeks: Full Year, Full Time
Bargaining Unit Position: (Y/N): No
Level: 5
Hiring Range: $44,000.00 - $52,000.00

SUMMARY:

The Human Resources Generalist will provide support within the HR Department with performing daily functions in areas including employee recruitment, hiring and onboarding, administering pay, benefits, and leave, maintaining confidential Human Resources files and systems, answering employee questions, enforcing agency policies and practices, and other administrative duties as needed. This position works closely with the Human Resources Director to address agency needs regarding Human Resources.

EDUCATION AND EXPERIENCE:

Bachelor’s degree in Human Resources, Business Administration, or a related field preferred.
SHRM or HRCI certification preferred.
1-2 years relevant experience required
3-4 years preferred

TRANSPORTATION REQUIREMENTS:

This position requires that employees possess a valid driver’s license, favorable driving record results and have access to dependable transportation, and willingness and ability to travel regularly between worksites is required.

ESSENTIAL FUNCTIONS:

• Performs recruitment activities including posting positions, advertising, evaluating candidates with managers, coordinate and participate in interviews as needed, follow-up communications with candidates and managers, attend and participate in job fairs when necessary.
• Performs pre-hire and onboarding activities such as preparing offer letters, pre-employment information, conducting background checks, and creating the new hire paperwork event within the HRIS system, and employee eligibility verifications.
• Conducts new hire orientations, process new hires into the HRIS system, and organizes the onboarding process with managers.
• Enter and maintain accurate data in HRIS system for new, existing, and terminating employees. Includes maintaining employee personnel files and records ensuring that all required data is filed and organized to ensure completion and accuracy.
• Conducts or acquires background checks as required within agency policies.
• Reviews, tracks, and documents compliance with mandatory and non-mandatory training. This may include new hire training, safety training, anti-harassment training, and mandated reporter training.
• Performs routine tasks required to administer and execute human resources programs including but not limited to staffing changes; compensation; administration of benefits and leave; disciplinary matters; disputes and investigations; performance management system; employee injury reporting; workers compensation claims, occupational health and safety; unemployment; training and development; moral; and employee recognition.
• Assists the HR team in performing administrative tasks in supporting the NEKCA board. This includes assembling and distributing board packets, assisting in the maintenance of the board calendar and board listings. Also includes attending full-board meetings and/or committee meetings and transcribing meeting minutes.
• Update and maintain documentation of systems and procedures for the Human Resource department.
• Provides explanations and interpretations of NEKCA policy and procedures. Handles employment-related inquiries from applicants, employees, and managers, referring complex and/or sensitive matters to the appropriate staff.
• Assists the Human Resources Director and Program Directors in addressing personnel issues. May involve coaching and leadership; performing administrative tasks; and attending and/or participating in employee disciplinary meetings, terminations, and investigations.
• Supports agency-wide information meetings such as benefit year open enrollment, announcement of benefits plan changes, etc. May involve participating in any of NEKCA’s committee-oriented meetings.
• Performs timely and accurate submission of data and reporting including but not limited to third party requests; Department of Labor; insurance carriers; auditors; mandatory reports; employment and/or separation verifications; and performing internal reviews and other compliance reviews.
• Ensures compliance with federal, state, local employment laws and regulations, and agency policies.
• Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law.

DUTIES AND RESPONSIBILITIES:

• Excellent verbal and written communication skills.
• Excellent interpersonal, negotiation, and conflict resolution skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to act with integrity, professionalism, and confidentiality.
• Engage meaningfully in NEKCA’s DEI initiatives with commitment to valuing diversity and contributing to an inclusive working and learning environment.
• Knowledge of employment-related laws and regulations.
• Proficiency with or the ability to quickly learn the agency’s HRIS system.
• Ability to work occasional evenings as meetings require including monthly board meetings.