HR Manager

at  Prodege LLC

OVERVIEW:

The HR Manager, UK & EU role is essential in providing support to ensure that the company attracts, retains, and develops top talent while maintaining compliance with labor laws and fostering a positive and productive workplace environment. This role is crucial in aligning HR functions with the overall business strategy, supporting organizational growth, and enhancing employee experience primarily across the UK and Germany. The role will serve as a strategic partner to the U.S. people team and international leadership, driving initiatives that promote a high-performance culture, improve operational efficiency, and contribute to the company’s long-term success.

THE MUST HAVES: (EX: JOB CANNOT BE DONE WITHOUT THESE SKILLS, EDUCATION, EXPERIENCE, CERTIFICATIONS, LICENSES)

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• Five or more (5+) years of progressive experience in Human Resources, with a strong emphasis on HR compliance, employee relations, and performance management.
• Experience specifically within the UK and Germany regions is required.
• Experience in office management, including facility and vendor management.
• In-depth knowledge of UK and EU labor laws and HR practices.
• Conflict resolution skills to handle workplace disputes effectively.
• Demonstrated ability to manage employee engagement initiatives and resolve conflicts.
• Excellent interpersonal and communication skills, with the ability to partner effectively with leadership and employees.
• Analytical skills to assess data and performance metrics, with the ability to translate findings into strategic actions.
• Training and development skills to identify skill gaps and coordinate educational programs.
• Leadership and organizational skills with the ability to manage multiple priorities in a dynamic environment.
• Financial acumen to manage payroll and benefits administration effectively.
• Strong understanding of HR compliance and risk management.
• Familiarity with IT provisioning and device management.
• Knowledge of safety and security protocols in the workplace.
• High level of discretion and confidentiality.
• Proficiency in HR software and Microsoft Office Suite.

THE NICE TO HAVES: (EX: PREFERRED ADDITIONAL SKILLS, EDUCATION, EXPERIENCE, CERTIFICATIONS, LICENSES)

• HR certification (e.g., CIPD, SHRM-SCP, PHR).
• Experience in a multinational company.
• Project management skills to oversee HR initiatives and compliance audits are a plus.

• HR Compliance and Operations:
• Conduct thorough audits of HR practices to ensure compliance with UK and DE labor laws.
• Conduct regular audits of all HR practices and policies to ensure they are in full compliance with current labor laws and regulations in the jurisdictions where the company operates (e.g., UK and DE).
• Including but not limited to: reviewing employment contracts, workplace safety protocols, anti-discrimination policies, and data protection measures.
• Update and maintain HR policies and procedures to reflect changes in legislation.
• Implement risk management strategies to mitigate HR-related compliance risks.
• Update or redesign HR policies and procedures based on audit findings to address any compliance gaps or vulnerabilities.
• Develop and implement a comprehensive training program for all employees, especially managers and HR staff, on relevant legal requirements and organizational policies.
• Topics might include anti-harassment training, data privacy laws (such as GDPR), and the implications of non-compliance.
• Schedule regular training sessions to ensure that new staff are educated and existing staff are reminded of their responsibilities under the law.
• Employee Relations:
• Act as the first point of contact for all HR-related employee inquiries, providing timely and accurate responses.
• Resolve workplace conflicts through mediation and other conflict resolution techniques.
• Develop and implement employee satisfaction surveys and action plans based on the results to improve the work environment.
• Performance Management & Training and Development:
• Develop and maintain a performance appraisal system that aligns with business objectives.
• Train managers on effective performance review techniques and goal-setting.
• Analyze performance data to identify trends and areas for improvement.
• Assess skill gaps across the company and design tailored training programs to address these needs.
• Coordinate with external training providers to deliver specialized training sessions.
• Monitor and evaluate the effectiveness of training programs, adjusting strategies as necessary.
• Payroll Administration, Benefits, and Compensation:
• Oversee the UK and DE payroll processes, ensuring timely and accurate payment to all employees. Administer and review payroll processes to ensure accuracy and compliance.
• Reconcile payroll data and resolve any discrepancies promptly.
• Stay updated with changes in payroll regulations and implement necessary updates to payroll systems.
• Assist HR Leadership in negotiations with benefits providers to secure cost-effective services for employees.
• Collaborate with finance and accounting teams to ensure proper financial reporting and compliance.
• Provide support on compensation strategies to maintain market competitiveness and internal equity.
• HR Reporting and Analytics:
• Develop and implement comprehensive HR reports that provide insights into key metrics such as turnover rates and hiring success.
• Utilize advanced analytics to predict trends and inform strategic HR decisions.
• Present data-driven reports to senior management to support strategic planning and HR initiatives.
• Workplace Experience Management:
• Office Management:
• Oversee London office management duties, including facility maintenance, vendor management, physical security, consumables, and office supplies.
• Manage relationships with vendors and service providers to ensure quality and cost-efficiency.
• Implement and monitor workplace safety protocols to ensure a secure working environment.
• Employee Engagement:
• Develop and implement initiatives and events to enhance employee engagement, satisfaction, and productivity.
• Information Technology:
• Partner with U.S. technology services group to provision employee devices and hardware such as laptops, monitors, etc. This includes purchasing, assistance with provisioning, and device security.
• Talent Acquisition and Talent Management:
• Assist with developing recruitment campaigns to attract high-quality candidates.
• Support the recruitment process for both regions as needed with: job posting, sourcing and screening candidates, scheduling interviewers.