HR & Office Administrator

at  Viseven

Viseven Group is a leading global B2B MarTech service provider, empowering Pharma and LifeScience companies since 2009. Our mission is to drive digital transformation and excellence, offering comprehensive end-to-end software and digital marketing services tailored to the pharmaceutical industry. The company’s solutions, products, and services are actively used by the top 100 Pharma and Life Science companies.
At Viseven, our rapidly growing team boasts over 700 highly skilled professionals, including experts in development, design, business analysis, project management, delivery, sales, marketing, and customer success.
With a global footprint in more than 30 countries across the US, LATAM, Europe, and APAC, and physical offices in Ukraine, Poland, Estonia, India, and the US, we are well-positioned to serve our diverse clientele.
Join us and become part of a pioneering team dedicated to shaping the future of digital transformation in Pharma and Life Sciences across more than 50 countries around the globe.

REQUIREMENTS:

• Experience in the HR/Labour Administration
• Experience in office/administrative management (desirable)
• Basic knowledge of labour legislation
• Fluency in English and Polish
• Process and quality orientation, attentiveness to detail, high sense of responsibility
• PC literacy (Office Suite, ability to learn and work in different systems and software)

• Office Administration:
• managing documentation flow (scanning, signing, storing)
• managing daily office management activities (supplying with everything needed, creating comfortable atmosphere, managing company assets, organizing workplaces, liaising with all local suppliers/vendors) and ensuring the office runs properly
• providing support in local business events organization (printing flyers, packing branded gifts, checking banners etc)
• helping in organizing office events (parties, activities, workshops, initiatives)
• organizing the delivery of corporate merchandise
• provide support in the communications projects and initiatives
• HR Administration:
• providing personnel administration for direct employees in Poland: registration of admissions, dismissals, leaves and other personnel documents
• monitoring and administrating the vacations, sick leaves, business trips
• ensuring company`s compliance with local labour legislation (e.g. labor protection, medical examinations etc.), organizing needed trainings and examinations
• participating in monitoring the local legislative changes in the field of labor and employment
• consulting employees on legal employment issues
• coordinating the work and communicate with HR Administration (HR Compliance) service providers