HR & Office Coordinator

at  Epical

WHAT DO WE OFFER?

As an HR & Office Coordinator, you will have the opportunity to work in an empathic and empowering environment, where trust doesn’t need to be earned, it will be given. Our team operates remotely across various locations in Finland and Sweden, making this position suitable for someone with excellent communication skills and the ability to work effectively in a virtual environment. Despite the distance, we maintain a close-knit dynamic and highly value collaboration and team spirit.
At Epical you are encouraged to be curious, and we are providing education and new challenges for our employees. With flexible part-time hours, this role is ideal for someone seeking a balance between work and other commitments.
The pay for this role is 15-18 euros/ hourly, depending on your experience.
We cannot wait to see your application today!
The position will be filled as soon as we find the right candidate for the role. The employment is anticipated to continue until the end of August 2025, (including summer period).
If you have any questions regarding the role, please do not hesitate to contact me. I can be reached at pia.leskinen@epicalgroup.com.
Our expertise is data. Our product is trust.
We’re epical.
And you’re welcome to join us

Strongly merited skills:

• Previous experience handling invoices and travel claims.
• Experience in tracking and managing employee hour balances and vacation records.
• Previous Experience HR or finance functionalities of the Unit4 ERP system.
• Fluency in Swedish is a plus but not required

EPICAL IS A PURE-PLAY DATA CONSULTANCY WITH SERVICES AND EXPERTISE TO SUPPORT AND ENABLE THE MANAGEMENT, UTILIZATION AND PROTECTION OF OUR CLIENTS’ DATA. WE’RE NOT JUST EXPERTS IN DATA; WE’RE TRUST-MAKERS WHO EMPOWER OUR CLIENTS TO EXCEED EXPECTATIONS. JOIN US IN OUR MISSION TO EMPOWER ORGANIZATIONS THROUGH SECURE AND EFFICIENT DATA MANAGEMENT, WHILE FOSTERING A CULTURE OF EMPATHY, ACCOUNTABILITY, AND CURIOSITY.

About the Role:
We are looking for a part-time HR & Office Coordinator to join our empowering Nordic People & Culture team. In this role, you will play a part in supporting essential payroll, HR and office administration related tasks. Working approximately 20-23 hours per week, you will contribute to the smooth running of our operations and assist the Finance department with specific tasks as needed.

Key Responsibilities:

• Perform payroll-related manual tasks to ensure accuracy and timeliness.
• Supporting employees in payroll-related questions
• Manage office administration tasks at our Espoo location, maintaining an organized and efficient work environment.
• Monitoring vacation and hour balances, ensuring they are tracked actively and systematically.

In addition, the role can include support for the Finance department with:

• Handling purchase invoices.
• Processing travel claims.

PLEASE NOTE, THAT THIS ROLE IS HYBRID AND INVOLVES WORKING ON-SITE AT OUR ESPOO OFFICE AS PART OF YOUR RESPONSIBILITIES.

Are You Our Next Trust-Maker?

To succeed in this role, you should have:

• Previous experience in office administration or payroll-related tasks.
• Strong organizational and multitasking skills.
• Proficiency in common office software (e.g., Microsoft Office tools).
• Attention to detail and a proactive approach to problem-solving.
• Fluency in English and Finnish (spoken and written).

Strongly merited skills:

• Previous experience handling invoices and travel claims.
• Experience in tracking and managing employee hour balances and vacation records.
• Previous Experience HR or finance functionalities of the Unit4 ERP system.
• Fluency in Swedish is a plus but not required.

We are looking for an empathetic colleague with a curious and forward-thinking mindset who thrives on tackling challenges and also values contributing to routine and structured tasks with diligence. A commitment to learning and adaptability to new tasks is highly appreciated.