HR Operations Administrator

at  Munich Re

COMPETENCIES:

Business Acumen (we think big) - You understand the business’ ambition, your team’s commitments and how your role contributes to this.
Plans and aligns (we lead the ‘we’) - You plan and prioritise your work to fit with deadlines and longer[1]term commitments for you and your team and collaborate with others, encouraging diversity of thought.
Action oriented (we grow with our clients) - You take on new tasks, opportunities and challenges with a keen interest. You have an appetite to learn and embrace new ways of working in order to improve efficiencies and effectiveness.
Self-development (we care and dare) - You demonstrate enthusiasm by seeking new ways to grow and be challenged, through both formal and informal development opportunities.
Communicating Effectively (we are clear and authentic) - You openly listen to the ideas of others, seek regular feedback to develop, consider the best method for communicating and ask for support and advice when unsure.

KEY SKILLS & EXPERIENCE:

• Experience in a HR Administrative role within a matrix organisation, ideally financial services
• IT literacy, including HR Systems; and with Excel skills
• Broad understanding of key HR disciplines and an eagerness to further develop these
• Confident communicator (both verbal and written), able to build and maintain working relationships and understanding when to escalate queries
• Excellent attention to detail and problem-solving skills
• Fostering an environment of teamwork, idea sharing and collaboration
• Ability to work on own initiative and be comfortable multi-tasking and prioritizing

QUALIFICATIONS AND EDUCATIONAL REQUIREMENTS:

• CIPD or willingness to work towards it

REGULATORY & CONDUCT REQUIREMENTS:

In addition to the responsibilities set out above, the HR Operations Administrator role will also become responsible for:

• Ensuring compliance with Munich Re’s Code of Conduct and the FCA Conduct Rules

ABOUT US

You will work in an environment where we think big: Change and culture are continuously role-modelled. We create and articulate a compelling and ambitious shared purpose, vision and direction. We pave the way towards success and see failure as learning
You are going to experience that we care & dare: We are empathetic. We know when to lead and know when to let others lead. We attract, grow and coach future leaders
We communicate in a clear & authentic way: We interact with a positive and humble spirit. We solicit feedback, ask and listen, learn and unlearn
You will grow with your clients: Whatever our role, we support business, in an efficient and effective way, to create value for our clients. We embrace new ways of working using digitalisation to deliver solutions
We lead the We: We have a passion for winning and growing as a team. We inspire people to be capable of joint performance. We create an inclusive environment where different thoughts, generations, cultures and experiences are valued and encouraged
At Munich Re, embracing the power of differences is at the core of who we are. We believe diversity fosters resilience and innovation and enables us to act on our purpose of helping humankind act braver and better. We recognise diversity can be multi-dimensional, intersectional, and complex, so we want to build a diverse workforce that includes a wide range of racial, ethnic, sexual, and gender identities; economic and geographic backgrounds; physical abilities; ages; life, school, and career experiences; and political, religious, and personal beliefs. Additionally, we are committed to building an equitable and inclusive work environment where this diversity is celebrated, valued, and has equitable opportunities to succeed.
If you are excited about this role but your experience does not align perfectly with everything outlined, or you don’t meet every requirement, we encourage you to apply anyway. You might just be the candidate we are looking for!
All candidates in consideration for any role can request a reasonable adjustment at any point in our recruitment process. You can request an adjustment by speaking to your Talent Acquisition contact.
Apply now!

ABOUT THE ROLE:

To provide confidential and professional HR Operational Support and Administration across Munich Re UK Services Ltd (MRUKS) and Great Lakes Ireland Branch on all people-related matters across the full employee life-cycle. Build and maintain relationships with business areas and wider HR community to fully understand business goals, challenges and requirements

KEY RESPONSIBILITIES:

• To maintain accurate information on all HR systems including: Local HR Employee Database; Background Checking Service; Absence Management; Document Upload & Record Keeping
• Support recruitment administration including preparation of offers and contracts; liaising with new starters; onboarding; first-day induction programme
• Ensure payroll data is input both accurately and on time, and all supporting paperwork is sent out in a timely way and filed appropriately
• Preparing the monthly payroll submission to outsourced providers in line with the monthly calendar cut-off payroll dates
• Working with Finance on monthly pay reports and internal recharging; manage, control and keep accurate records when processing invoices
• Support the day-to-day operation of the benefits platform and working with third party suppliers as required
• First point of contact for HR Operations, payroll & benefit queries, drafting contract changes, letters and references including regulated responses, escalating as appropriate
• Ensure that all HR administration processes are adhered to and kept up-to-date in accordance with internal policy and procedures. Examples include (but are not limited to) new joiner
• process, leaver process, onboarding process etc.
• Use the data from HR systems to provide management information for reporting on HR key measures & metrics and dashboards as required
• Maintaining employee files with all relevant data in soft copy to ensure that these are consistent and up-to-date at all times, in accordance with our data protection requirements
• Processing background checks in a timely manner, performing due diligence and escalating as appropriate
• Managing and administering the annual process for IDD & SMCR certification including F&P/Good Repute Assessments and CPD reporting
• Support the HR Team on administrative requirements such as Internal Communications, Meetings Internal/External, regular maintenance of the MRUKS HR website on the Company intranet
• Administering online Visa Applications and Right-To-Work documents
• Any other projects and duties necessary to the smooth running of the MRUKS HR team and businesses that it supports

In addition to the responsibilities set out above, the HR Operations Administrator role will also become responsible for:

• Ensuring compliance with Munich Re’s Code of Conduct and the FCA Conduct Rule