HR Outsourcing Associate

at  OCTOMATE STAFFING PTE LTD

ARE YOU PASSIONATE AND EAGER TO LAUNCH YOUR CAREER IN RECRUITMENT?

We’re looking for a process-driven and motivated individual to join our growing team!
This is a great opportunity to gain valuable experience in the exciting world of talent acquisition.

QUALIFICATIONS:

• Bachelor’s Degree in Human Resources, Business Administration, or a related field (or equivalent experience)
• A minimum of 1 year of experience in RPO (Recruitment Process Outsourcing) is compulsory
• Strong understanding of the recruitment process, including sourcing, screening, and interviewing
• Good communication, negotiation, and interpersonal skillsAbility to work independently and manage multiple tasks simultaneously

Project Operations :

• Plan, organize, direct, control, schedule, and manage project processes and operations for the outsourcing projects
• Anticipate changes that may affect the program processes and propose solutions and follow-up actions for the client

• Constantly communicate and engage with relevant stakeholders; not limited to candidates and clientsAssist candidates in rostering, operation, timesheet, and system-related queries

Recruitment Activities :

• Post advertisements on job portals to attract applicants and continuously build candidates data pool for role fulfilment
• Shortlist the candidates based on hiring requirements by deliberating on candidates’ pull and push factors
• Maintain proper documentation of candidate records and results for any follow-up action

• Conduct mass briefings for shortlisted candidates and their understanding of their roles and responsibilitiesFollow up and ensure we maintain all candidates’ medical clearance, vaccination records, and any other necessary documents for contract signing

Deployment of Duties :

• Conduct strategic deployment of candidates to clients on a yearly, monthly, and ad-hoc basis in accordance to clients’ requirements and guidelines

• Fulfill all the operation needs for clients in finding backfill candidates and handling of ad-hoc labour requirements from clientsReal-time communication with stakeholders on the status of manpower request

Payroll Admin :

• Collect, input, and organize contractors’ timesheets and related documents for internal processing according to schedulesDocument all information in an orderly manner, for ease of provision of data to internal & external stakeholders

Reporting and Communication with Stakeholders :

• Consolidate month-end timesheets and reports for Consultants/Payroll for handling
• Discuss with consultants from time to time on current and upcoming project matters

• Provide timely response to stakeholders and consultants’ queriesAny other administrative or ad-hoc duties as assigned by Immediate Supervisor and Business Leader