HR & Payroll Administrator

at  Jersey Post Global Logistics

PERSON REQUIREMENTS

• Effective organisational and communication skills, with the ability to manage multiple priorities.
• Strong problem-solving skills and a proactive, solutions-oriented mindset.
• Effective attention to detail and accuracy, particularly in handling sensitive data.
• Proficient in HR and payroll systems (experience with Zellis payroll would be an advantage).
• Knowledge of current UK employment legislation and best practice.
• A team player with the ability to build effective relationships across all levels of the business.
• Able to work on own initiative and generate new ideas for process improvements.
• Proactive, enthusiastic and takes an- innovative approach to work.
• Ensure an empathetic and compassionate approach to dealing with sensitive people matters.
• Committed to Continuous Personal Development.
• Ability to travel to other sites, as required. Valid driving licence preferred.

EXPERIENCE REQUIREMENTS

• Proven experience in payroll management and HR administration, ideally within a multi-site environment.
• In-depth knowledge of UK employment law and payroll legislation.
• CIPD Level 3 minimum preferred.
• Effective IT skills (MS Office).

JOB PURPOSE

Process monthly payroll and benefits for all UK employees of JPGL UK Limited and Woodside UK Logistics, ensuring compliance with company policies, UK legal requirements and best practices.
Provide support to the UK HR Officer, generating new HR approaches and initiatives to improve employee engagement and operational effectiveness, within budgetary constraints.
Partner with the UK Operations management team, providing payroll advice and guidance to ensure Jersey Post UK becomes a great place to work for all employees.
Provide project support to the HR Team and wider Jersey Post Group.

MAIN RESPONSIBILITIES

• Process and manage accurate monthly payroll for JPGL UK Ltd and Woodside Logistics UK, including variable allowances, overtime, pension and other related adjustments, ensuring timely and accurate payments.
• Handle payroll inputs for new starters, leavers, promotions, pay adjustments and absences.
• Maintain comprehensive and accurate payroll records in compliance with statutory requirements.
• Submit statutory payroll and pension-related returns, including HMRC submissions and pension scheme contributions.
• Provide accurate advice and guidance to employees and managers on payroll and benefit-related matters.
• Manage HR-related administrative tasks, including maintaining fully compliant and well-organised employee electronic personnel files.
• Assist in developing and implementing HR policies, which are compliant with legal requirements and aligned with best practice.
• Support and advise on employee relations issues, eg disciplinary and grievance procedures, providing accurate note-taking for grievance, disciplinary and absence investigations.
• Assist with recruitment advertising, shortlisting and candidate selection. Ensure new starter information is issued and all such documentation is returned and logged on employees files.
• Ensure new starters submit right to work and proof of address documentation and carry out online DBS checks.
• Deliver new-employee induction programs, to ensure a successful first-day experience.
• Contribute to group-wide HR projects, supporting the Head of HR and HR team in delivering the HR people strategy.
• Provide advice and ad-hoc training to managers on performance review systems, ensuring consistency and effectiveness.
• Continuously seek opportunities to improve HR processes and operational effectiveness.
• Visit UK sites as required, to provide visible HR support and build strong employee relationships.
• Undertake reasonable requests from managers in line with the role’s scope.