HR/Payroll Specialist

at  Robert Half

We are looking for a Payroll Specialist to join our team in Santa Clara, California. This role offers a contract to hire employment opportunity in the HR and Payroll industry. As a Payroll Specialist, you will be handling various payroll and HR duties such as processing semi-monthly payroll, maintaining payroll records, and liaising with benefits administrators.

• Process semi-monthly payroll using the ADP portal.
• Maintain accurate payroll records on the ADP portal for both US and International Subsidiaries.
• Handle deductions for benefits such as 401K, Medical FSA, and employee benefits during payroll processing.
• Coordinate with 401K Administrator/Charles Schwab on record keeping of loans and rollovers.
• Calculate and maintain vacation and end of services balances.
• Handle new enrollments for Medical, Dental, Vision benefits deduction.
• Respond to inquiries from government agencies such as IRS, EDD, SSI.
• Maintain Employee Stock Options files, Option plans, and options exercised packages.
• Handle incoming resumes and new hire employee packages.
• Coordinate with recruiting agencies and local University recruiting administration.
• Liaise with Legal Agency for H-1B visa and green card process.
• Handle employment verification.
• Maintain Company’s Organization Chart and Company Policy manual, process, and procedures.
• Reconcile payroll expenses, taxes, and deductions accounts.
• Post ADP payroll entries via QuickBooks file upload.
• Generate monthly headcount reports and provide payroll/HR data for census report and year-end audit report.
• Proficiency in Accounting Software Systems
• Experience with ADP - Financial Services
• Familiarity with ADP Workforce Now
• Knowledge of Ceridian and Dayforce systems
• Experience in 401k - RRSP Administration
• Proficiency in About Time software
• Understanding of Accounting Functions
• Experience in Auditing
• Proficiency in Benefit Functions
  Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
  Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
  All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
  © 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use