HR & People Administrator - 6 month FTC

at  Kinly

Role: People / HR Administrator
Contract Type: 6 months initially
Location: Sunbury (Kinly offer a hybrid working arrangement allowing for a mix of home/office working)
Salary: £25,000 pro rata plus company benefits
Interview process: 2-stage process (virtual and then in-person)
Kinly is a leading integrator of audio-visual and unified communications solutions, and the largest in Europe, serving as a globally trusted technology advisor to leading organisations. For more than 25 years, we have been designing, developing, integrating and supporting complex audiovisual solutions and businesses rely on us to deliver consistently secure and flexible meeting experiences.
Due to the continuing priorities for our People team, we are now looking for someone to join our highly collaborative team to assist the project activity we have on the agenda.
Working as the People Administrator you will provide administrative support to the People Team and give first-line guidance and knowledge to the business to help deliver a high level of People service across the entire Kinly UK Region.
However, importantly, for the initial part of the role you will have a project focusing on optimising our people systems, updating training records, maintaining updated LMS systems and creating a training catalogue on SharePoint.

SKILLS AND EXPERIENCE:

• Proven experience as a People Assistant and/or People Administrator
• Strong administration skills
• High level of confidentiality and attention to detail
• Excellent interpersonal skills and strong verbal and written communication skills.
• Enjoy working with People and a good team player
• Proficient user of MS Word, Excel, Outlook, and PowerPoint; and working knowledge of a HRIS.
• Flexibility and a willingness to learn

IF YOU ARE SELECTED FOR INTERVIEW, AND NEED ANY REASONABLE ADJUSTMENTS MADE FOR YOUR INTERVIEW, PLEASE LET THE TALENT ACQUISITION TEAM KNOW, AT THE POINT OF SCHEDULING.

If you do require details of the vacancy or the application process in an alternative format, please either email jobs@kinly.com outlining your requirements; or you can view the vacancy via the Kinly page on Vercida which allows you to customise the content so that you can review in a way that works best for you.

• Provide administrative support to the People Business Partner and key senior
• Raise all employment references e.g., employment, tenancy etc
• Organise and maintain up-to-date employee files
• Own the People server/drive and ensure that a clear and logical filing system is in place
• Take ownership of ADP and system access and related tasks for all the employees
• Oversee probation review administration and tracking
• Oversee the email folder, ensuring that queries are responded to within the SLA
• Handle and respond to People queries from line managers and employees
• Create contracts, letters (such as for floats) or addendums for review and approval by a senior member of the team
• Monitor and collate new joiner reference requests
• Own and manage the Right to Work Experian process
• Monitor and instigate new or renewal DBS, SC and BPSS applications
• Conduct exit interview follow-up meetings once Culture Amp results complete