HR & Projects Administrator

at  Fair Finance

HR & PROJECT ADMINISTRATOR

Location: Based in our Dalston office with flexibility to WFH
Reporting to: Head of HR
Contract: 6 month fixed term contract
Salary: £25,700 per annum

SKILLS AND EXPERIENCE:

• Organised approach to work with excellent time management skills.
• Excellent attention to detail.
• Hands on approach with an eagerness to learn.
• Ability to multi-task and prioritise in a busy environment.
• Excellent communication skills both written and verbal.
• Ability to work autonomously and as part of a team.
• Good knowledge of Excel and Outlook is advantageous

ABOUT THE ROLE

Reporting to the Head of HR, the HR & Projects Administrator will provide day-to-day administrative support to the HR team, as well as having their own duties and responsibilities. This is a varied and busy role which is integral to the smooth running of the organisation. This is a 6 month fixed term contract, with the possibility of an extension depending on business need.

KEY RESPONSIBILITIES:

• Recruitment support: assisting in the recruitment process by posting job vacancies, screening, scheduling interviews, and communicating with candidates.
• Onboarding assistance: setting up the onboarding process for new employees, which includes preparing paperwork, requesting references and ensuring all necessary documentation is complete.
• Employee records management: Maintaining accurate and up-to-date employee records, including personal information, absence records, performance reviews, training records, and updating and maintaining relevant information on the HR System (BrightHR).
• Employee queries: Providing support to employees on queries relating to HR policies and procedures, and ensure the information held on the Intranet site is accurate and up to date.
• Training and development coordination: Scheduling training, liaising with suppliers and maintaining training records.
• HR reporting: Assisting in the preparation of HR reports and analytics to support decision-making and strategic planning.
• Administrative tasks: Performing various administrative tasks to support the HR department, such as managing the HR inbox, electronically filing paperwork, managing correspondence, organising HR-related events and meetings, creating and amending HR documentation, forms and checklists.
• Office management: Liaise with main building reception, research equipment and suppliers, ordering office supplies.
• Project administration: Provide support to the COO with tasks and project work, update project plans, and prepare slides for company update meetings.