HR SPECIALIST

at  Santa Clara Development Corporation

SUMMARY:

Responsible for providing recruiting and support services to the HR department and corporation while providing excellent service to internal and external guests. The primary function of this role is to manage the Company’s recruitment and onboarding process.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

• Create Sourcing Strategies in accord with recruitment needs to achieve organizations short and long term hiring goals.
• Interview/screen appropriate candidates and provide background summaries in accordance with expectations.
• Schedules interviews for hiring managers.
• Use in-house databases, application tracking system and maintains data integrity of all information.
• Coordinate all internal and external job postings.
• Conduct screening of new applicants for identified positions to ensure they are qualified for the position they are applying for.
• Coordinate external recruiting initiatives.
• Attend career fairs for recruiting and company recognition.
• Other recruiting duties as deemed necessary.
• Assist when needed in coordinating the daily processing of all employment related documents for all new hire packets and candidate processing (i.e., drug testing, background checks, name badges, E-verify, and new hire paperwork)
• Responsible coordinating internal transfer requests.
• Responsible for information systems data input and ensure accuracy of the data.
• Responsible for maintaining accurate records to ensure that employee privacy is protected, that employee information is kept confidential, and that employee information is provided only on a need to know basis to those who are authorized to have access to employee information.
• Assists in development of and delivery of HR related Trainings.
• Assists in facilitating New Employee Orientation.
• Assists HR compliance audits under the direction of the HR Manager (Form I-9, Personnel files, etc).
• Assist with ensuring all activities HR and Benefits related are communicated throughout the Company through Employees payroll attachments, articles, correspondence and memos.
• Assist with organizing and conducting annual Benefit Enrollment for all employees.
• Assists with the administration of all leave of absence programs (LOA or FMLA), insuring compliance with Company policy and collection of insurance premiums due during Employee’s leave of absence.
• Assists with monthly reconciliation of benefit invoices to ensure proper billing.
• Provide assistance, in conjunction with payroll, all annual Benefit Audits in partnership with current TPA(s) and/or Broker.
• Responsible for maintaining a consistent, regular attendance record.
• Promote positive employee relations.
• Other duties as assigned.

ADDITIONAL SKILLS AND ABILITIES

Excellent written and verbal communication skills
Possess project management skills
Strong computer skills (Microsoft office)
Experience with HRIS, data based systems.
Strong personal credibility with demonstrated ability to build trusted relationships with client groups.
Responsible for maintaining a consistent, regular attendance record.

EDUCATION / EXPERIENCE

High School Diploma or G.E.D. (GED) required. Bachelor’s Degree from a Four-Year College or University preferred; or two to four years related Human Resource experience and/or training; or equivalent combination of education and experience

• Create Sourcing Strategies in accord with recruitment needs to achieve organizations short and long term hiring goals.
• Interview/screen appropriate candidates and provide background summaries in accordance with expectations.
• Schedules interviews for hiring managers.
• Use in-house databases, application tracking system and maintains data integrity of all information.
• Coordinate all internal and external job postings.
• Conduct screening of new applicants for identified positions to ensure they are qualified for the position they are applying for.
• Coordinate external recruiting initiatives.
• Attend career fairs for recruiting and company recognition.
• Other recruiting duties as deemed necessary.
• Assist when needed in coordinating the daily processing of all employment related documents for all new hire packets and candidate processing (i.e., drug testing, background checks, name badges, E-verify, and new hire paperwork)
• Responsible coordinating internal transfer requests.
• Responsible for information systems data input and ensure accuracy of the data.
• Responsible for maintaining accurate records to ensure that employee privacy is protected, that employee information is kept confidential, and that employee information is provided only on a need to know basis to those who are authorized to have access to employee information.
• Assists in development of and delivery of HR related Trainings.
• Assists in facilitating New Employee Orientation.
• Assists HR compliance audits under the direction of the HR Manager (Form I-9, Personnel files, etc).
• Assist with ensuring all activities HR and Benefits related are communicated throughout the Company through Employees payroll attachments, articles, correspondence and memos.
• Assist with organizing and conducting annual Benefit Enrollment for all employees.
• Assists with the administration of all leave of absence programs (LOA or FMLA), insuring compliance with Company policy and collection of insurance premiums due during Employee’s leave of absence.
• Assists with monthly reconciliation of benefit invoices to ensure proper billing.
• Provide assistance, in conjunction with payroll, all annual Benefit Audits in partnership with current TPA(s) and/or Broker.
• Responsible for maintaining a consistent, regular attendance record.
• Promote positive employee relations.
• Other duties as assigned