HR Specialist

at  South Metro Fire Rescue

HUMAN RESOURCES SPECIALIST

Review of applications will begin August 8th, 2024
Title: Human Resource Specialist
Reports to: Employee Relations Manager
Division: Internal Services
FLSA Classification: Non-exempt
Salary Grade: 12
Salary: $60,445-$71,445
South Metro Fire Rescue (SMFR) is currently seeking a Human Resources Specialist. The ideal candidate will be a team-player with demonstrated experience in human resources, excellent communication and customer service skills, a keen eye for detail, and the ability to manage multiple projects simultaneously.

GENERAL POSITION SUMMARY

The Human Resources Specialist is a customer-oriented position responsible for a variety of confidential administrative and technical duties in support of South Metro Fire Rescue’s Human Resources Bureau consistent with organizational values. This position will support a variety of functions including recruitment, onboarding, benefits administration, leave administration, HRIS administration, employee recognition, policies, and records management. This position communicates with a variety of customers requiring strong customer service and relationship building skills.
ESSENTIAL DUTIES AND RESPONSIBILITIES (The following statements are illustrative of the duties and responsibilities of the position and do not list every duty that may be required of the employee for this position. The District retains the right to change the duties and responsibilities of the position at any time without notice.)

MINIMUM QUALIFICATIONS

EDUCATION, EXPERIENCE, LICENSES & CERTIFICATIONS (An equivalent combination of education, training, and experience that demonstrates the ability to perform the duties of the position is qualifying.)
Minimum of a High school Diploma or equivalent GED. Additional training in Human Resources or a related field, is preferred.
Minimum of three (3) years of increasingly responsible administrative experience, with one (1) year of experience in human resources preferred.
Experience in government preferred.
Must obtain CPR certification within one (1) year of hire.

NECESSARY KNOWLEDGE, SKILLS AND ABILITIES

Ability to demonstrate strong customer service orientation.
Basic knowledge of principles, practices, and techniques of public human resources administration, including recruitment and selection, benefits administration, policy and procedure, HRIS administration, employee recognition, and record keeping.
Knowledge of word processing programs and various software packages related to the preparation of informational materials and reports.
Knowledge of modern office practices and procedures.
Ability to effectively communicate and interact with a broad range of people to effectively accomplish tasks and projects.
Ability to communicate broad and complicated conceptual ideas or strategies both verbally and in writing with the ability to comprehend and implement such ideas or strategies.
Ability to design, coordinate, and layout project materials.
Ability to follow verbal and written instructions; ability to provide verbal and written instructions to supervisors.
Ability to effectively manage multiple projects and responsibilities simultaneously.
Knowledge of basic math and accounting skills to aid in preparing a budget, tracking expenditures, and purchasing wisely to show accountability for funds spent on a periodic basis.
Ability to exercise sound independent judgment and initiative within established guidelines.
Ability to understand and explain District human resources policies and procedures and applicable local, state, and federal legislation governing human resources management.
Ability to prepare clear, concise, and accurate reports, correspondence, and other written materials.
Ability to work independently and set priorities.
Ability to interact well with a diverse population with outstanding interpersonal and communication skills.
Ability to work with confidential and sensitive information and exercise discretion and judgment on sharing such information.
Ability to exercise tact and diplomacy in dealing with sensitive, complex, and confidential personnel issues and employee situations.
Ability to effectively prioritize tasks and handle multiple priorities in a high-pressure environment.
Ability to establish and maintain effective working relationships.
Ability to demonstrate a commitment to valuing and respecting diversity, with an understanding of how to effectively incorporate diversity initiatives into the organization.

ADMINISTRATIVE DUTIES

Provides a variety of administrative support functions to the Human Resources Bureau.
Provides support for Local 2086 Meet and Confer sessions including scheduling meetings, agenda management, space planning, attending meetings to take minutes, distributing minutes to participants.
Assists with preparation of the annual division budget, prepares quarterly and annual reports, monitors budget expenditures.
Prepares purchase requisitions, reconciles, and processes credit card statements.
Assists with coordination of various events, secures rooms/locations; prepares invitations or notices for events; provides logistical support for event including meeting materials, presentations, refreshments, set up and take down, etc.
Aids with various projects as assigned; coordinates schedules, prepares materials, and conducts research.
Composes, types, and edits a variety of correspondence, reports, memoranda, and other material, ensures accuracy and completeness.

HUMAN RESOURCES RESPONSIBILITIES

Assists the recruitment process; responds to requests for information, assists with recruitment outreach and networking events, creates and orders marketing materials, coordinates interviews and testing process, administers background checks, prepares materials, schedules conference rooms, and provides logistical support.
Assists with onboarding and orientation activities for new hires; schedules new hire orientations, prepares new employee packets; gathers and files new hire paperwork.
Inputs and accesses data in the HRIS database and other systems; maintains personnel files; ensures appropriate security and confidentiality of employee information and records; retains and purges records in accordance with retention schedules.
Assists with employee benefit administration; supports annual open enrollment activities; responds to benefit inquiries; and resolves problems with employees and service providers.
Processes enrollment and disenrollment of members ensuring accuracy and compliance with enrollment requirements; processes monthly benefits invoices, including self-bill generation, reconciliation, and payment of invoices; makes payroll updates related to deductions or earnings related to benefit programs.
Assists with the administration of various leave programs.
Responds to employment verifications and other inquiries from employees, supervisors, and outside agencies, grants release of employment information as appropriately authorized.
Processes employee reimbursements and differentials including tuition reimbursements, medical copay reimbursements, education or certification differentials.
Assists with development and management of HR budget; prepares purchase requisitions, processes payments for benefits vendors, reviews and audits invoices.
Researches, collects, and compiles information from various sources for a variety of human resources functions; assists with collecting and preparing technical records, reports, and summaries.
Monitors monthly motor vehicle reports and notifications, follows up as needed to ensure compliance.
Updates and maintains HR documents and forms; creates, reviews, processes, and aids in the creation of human resources forms and related documents.
Assists with employee recognition and retirement events; coordinates timely notifications, creates packet of recognition items, orders and manages inventory of recognition and retirement materials, communicates with chain of command, secures locations, prepares notices for events, provides logistical support, prepares materials and presentations, and arranges catering.
Supports development and maintenance of HR websites, including both public and internal website; makes updates; develops content ensuring timely and relevant information.
Provides general administrative support to the human resources team; orders and maintains department supplies, collects and distributes mail.
Performs a variety of special projects and events, as assigned by the Human Resources Director.
Performs other duties as assigned.