HRIS (UKG) Analyst

at  Nextech

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

• In-depth understanding of Human Resource Information Systems (HRIS), particularly UKG, including its configuration, functionality, and best practices
• Strong technical skills in managing HRIS systems, with the ability to troubleshoot and resolve technical issues
• Proven ability to manage projects effectively, including system improvements, functionality rollouts, and annual process projects
• Knowledge of project management principles and practices, especially related to system rollouts and annual process management
• Familiarity with data integrity principles and auditing processes to ensure accurate and reliable information
• Skilled in developing, designing, and delivering reports, and conducting data analysis to support organizational needs
• Knowledge of reporting tools and techniques, including dashboard creation and data analysis
• Awareness of HR and payroll processes, including compliance, and Workforce Management (WFM)
• Understanding of system integration principles, with hands-on experience using relevant platforms
• Ability to work collaboratively with IT, HR, Payroll, and other departments to ensure system integration and effectiveness
• Strong problem-solving skills to address and resolve system issues and challenges efficiently
• Ability to think strategically and proactively identify and address needs related to HRIS, reporting, and system improvements
• High attention to detail to ensure accuracy in data management, reporting, and system configuration
• Ability to adapt to changing needs and priorities, particularly in a dynamic environment involving system integrations and updates
• Ability to provide training and support to users, ensuring they can effectively utilize the HRIS and related systems
• Proficient in Microsoft Office, including advanced skills in Excel (e.g., pivot tables, VLOOKUP, macros, IF statements, formulas)
• Exceptional attention to detail and excellent organizational skills
• Ability to coordinate, contribute to, and work effectively within a cross-functional team
• Excellent verbal and written communication skills, with the ability to convey technical information clearly and manage messaging across various stakeholders
• Ability to prioritize duties and manage multiple projects from start to finish with minimal supervision
• Must possess the ability to take initiative to complete assignments and job responsibilities with minimal supervision
• Ability to thrive in a dynamic and fast-paced environment

EDUCATION AND EXPERIENCE:

• Bachelor’s degree in human resources, Information Systems, Computer Science, Business Administration, Management Information Systems, or a related field
• Minimum of 3-5 years of experience working with HRIS systems, including hands-on experience with data management and reporting
• Proven experience in project management related to HRIS system rollouts and updates
• Demonstrated expertise in data analysis, reporting tools, and HRIS functionalities
• Experience in collaborating with IT, HR, and Payroll departments to ensure effective system integration and maintenance
• Familiarity with data integrity principles, auditing processes, and HR and payroll processes (including job setup, compliance, and Workforce Management)
• Previous experience in HVAC Industry or other service business preferred

PHYSICAL REQUIREMENTS:

• Continuously able to work in office environment
• Continuously able to operate a computer and other office productivity machinery, such as a copy machine, telephone, and computer printer
• Continuously able to sit at a computer for up to 8 hours
• Able to alternate between sitting and standing, as needed throughout the day
• Occasionally able to lift up to 15
• Continuously requires vision, hearing, twisting, and talking
• Occasionally requires walking, lifting, carrying, reaching, kneeling, pushing/pulling, bending, and crouching
• Rarely requires climbing
• Ability to travel on occasion

ROLE:

The HRIS Analyst is an integral part of the team responsible for managing and optimizing the Human Resource Information System (HRIS), UKG, to support the organization’s HR and Payroll functions. This role participates in analyzing, configuring, and maintaining HRIS systems to ensure effective data management, accurate reporting, and seamless integration with other systems. The HRIS Analyst will work closely with Human Resources (HR), Information Technology (IT), and other departments to enhance system functionality and address any issues that arise.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Ensure data integrity and perform routine auditing; manage change processes effectively
• Participate in the development, design, delivery, and scheduling of reports, including dashboards as needed
• Provide proactive reporting support to Finance, Operations, Human Resources, and Leadership
• Offer technical support for employees, including password resets and other system-related issues
• Own and maintain the Nextech UKG landing page, working with HR, Communications, and other stakeholders
• Assist the UKG Project Manager/Administrator with system improvements, functionality rollouts, configuration, and project management, as needed
• Assist the UKG Project Manager/Administrator with annual UKG process projects, including Open Enrollment (OE), Compensation, and Focal Reviews
• Assist HR and Payroll Centers of Excellence (COEs) with ongoing maintenance, developing necessary intake processes and forms
• Partner with IT, Payroll, and HR COEs to ensure the effectiveness of system integrations (e.g., SM+, Absorb)
• Assist with troubleshooting and issue resolution related to UKG
• Assist with messaging and collaborate with communications and training teams to ensure a consistent approach
• Assist in providing HRIS perspective for all integration needs, including mergers and acquisitions (M&A)
• Completes assigned tasks in a safe, accurate, thorough, and alert manner
• Upholds Company policies and procedures
• Works in a professional manner with managers, supervisors, coworkers, customers, and the public
• Other related duties as assigned
  Qualifications: