Human Capital Assistant (Transaction Processing)

at  DEFTEC Corporation

HUMAN CAPITAL ASSISTANT (TRANSACTIONS PROCESSING)- TWO PERSONNEL

DEFTEC delivers mission critical solutions through skillfully delivered services and innovative products. We are inspired by the critical missions of our clients, and we are driven to provide the most effective solutions to execute their missions, operational challenges, and requirements. Our dedicated, experienced, and talented employees work closely with our clients to ensure the delivery of exceptional services and products.

POSITION OVERVIEW

DEFTEC Corporation is seeking a Human Capital Assistant (Transactions Processing) who provides support for the processing of personnel actions and records management. Works closely with the Talent Acquisitions team, the Transactions Specialists and Benefits Specialists to process and onboard new applicants.

REQUIRED QUALIFICATIONS:

• Ability to communicate effectively verbally and in writing.
• Ability to write email correspondences or formal letters to various customer groups.
• Ability to work as a member of a team to collaborate and reach a common goal.
• Works with automated personnel computer systems and software to process personnel and benefits actions, compute retirement annuities, service computation dates and should have working knowledge of the following:
• National Finance Center (NFC) EmpowHR, EPIC, EPP, Mainframe System
• Government Retirement and Benefits Platform (GRB) and its components
• eOPF
• Microsoft Suite including Word, Excel, Power Point, SharePoint, Outlook, and MS Teams
• HC Dashboard (after training)

PREFERRED QUALIFICATIONS:

• Strong knowledge of coding and processing personnel actions this includes being able to correctly code Standard Form personnel actions with Nature of Action codes, tenure, probationary period, legal authority)
• The Contractor should be experienced with USA Staffing including Selection Manager and Onboarding modules.
• Skill and working knowledge of NFC/EPIC web.
• Skill and working knowledge of GRB.
• Basic knowledge of the full range of recruitment, placement, position management, classification, compensation, performance management, and personnel support services.
• Skilled and working knowledge of USA Staffing (onboarding components)
• Skill and working knowledge of National Finance Center’s EmpowHR system.
• Skill and working knowledge of OPM’s eOPF system.
• Skilled in using Windows Operating Systems
• Strong working knowledge of the Microsoft Suite including MS Outlook, MS Word, MS Excel, Power Point and MS Teams.
• Strong working knowledge of Adobe Acrobat.
  DEFTEC offers a comprehensive whole life benefits package that includes medical, dental, vision, holiday, paid time off, life insurance, short/long term disability, and educational reimbursement. DEFTEC also matches 401k contributions dollar for dollar up to 3% of employee’s income and an additional $0.50 for every dollar between 4-5% of employee’s income. The DEFTEC team is comprised of professionals who make a difference every day in crucial missions related to national security. Our leadership knows that this happens by employing a diverse team who is well taken care of. Our employees are our top priority making DEFTEC an ideal place to work.
  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Please contact HR@deftec.com if you require reasonable accommodations.
  DEFTEC is a Drug Free Workplace where post offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP and alcohol when criteria is met as outlined in our policies.

JOB RESPONSIBILITIES:

• Provide administrative support for new employee orientation.
• Provide administrative support for offboarding.
• Processes personnel actions.
• Support HC staff with administrative needs.
• Inputs and verifies documents for employment in the USA Staffing database, required to onboard new hires.
• Must stay apprised of human resource terminology, requirements, procedures required to process HR actions consistent with Office of Personnel Management (OPM) and 5 CFR rules and regulations governing recruitment, staffing and placement, pay and classification activities.
• Ensures that the correct documentation is submitted with all personnel actions. Documents must be completed, routed, filed, and arranged in proper sequence. Discrepancies are identified and corrected within an established timeframe.
• Processes all documents associated with inputting SF-52s (Request for Personnel Actions) and SF-S0’s (Notification of Personnel Action) such as in-processing selectees, promotions, awards, details, within grades, name changes, reassignments, summer appointments, student and special emphasis programs, term and temporary appointments, death benefits, Thrift Savings Plan options, and retirements, in the appropriate automated systems. Ensures documents comply with OPM guidelines and are correct.
• Contacts employees or supervisors to resolve questions before processing final actions; provides information on HR systems, processes, and procedures and/or provides brochures, applications, and other HR documents to employees. Performs final reviews on personnel documents to ensure data complies with appropriate Guide to Personnel Processing Actions (GPPA) guidance.
• Provides support to Talent Acquisitions and Transactions Division Specialists, answers the phone, directs inquiries to the correct Specialist; and handles the customer-serves aspects of HR employment from the initial job offer to entry on duty (EOD). In addition, prepares offer letters, and creates and distributes employment-related correspondence, e.g., offer letters, and orientation materials. Researches and resolves a variety of human resource problems relating to pay, performance, incorrect data on the Notification of Personnel Action.
• Coordinates EOD dates for new hires and follows-up with all candidates with offer letters. Obtains and coordinates release dates needed to complete Standard Form (SF-75) information from losing and gaining Federal Personnel agencies.
• Fully participates in conducting new employee orientation. This includes presenting of information, completion of new hire paperwork, and follow up with one-on-one counseling with new hires.
• Responsible for onboarding procedures and requirements, including the development of tentative offers, final offers, and letters, review all onboarding paperwork, one -on-one counseling session, security packages, medial packages, etc.
• Updates GPO’s SF52 Dashboard /Tracker with accurate and concise information. (After training)
• Codes actions for input into the National Finance Center’s (NFC) automated payroll/personnel systems and reviews and follows-up on error listings and computer edits from data input to ensure personnel actions are submitted and input on a timely basis.
• Responds to customer inquiries on such matters as procedures for filing applications, status or recruitments, kinds of vacancies in the organization, etc.
• Manages pre-employment process for new hires.
• Computes service computation dates, variety of federal service credits.
• Coordinates all pre-employment process requirements and conducts reference checks. Screens pre-employment forms for accuracy and completeness; and assists selectees in filling out forms when needed.
• Establishes, maintains, and closes out recruitment files and other required records.
• Responds to applicant questions concerning the application process, status of applications, etc., in an automated HR System (i.e., USA Staffing or similar).
• Advises management and applicants of requirements for basic onboarding activities, in- processing, and investigations.
• Examines codes and processes official personnel actions for GPO personnel. This includes verifying previous service, including military service and computes service computation dates (SCDs). As well as researching a variety of regulatory guides to make definitive determinations on a wide range of technical issues, including creditable service for probationary periods, career tenure, and leave category determinations, etc.
• Establishes and maintains electronic Official Personnel Folders (eOPFs).
• Codes actions for inputs into the National Finance Center’s (NFC) automated payroll/personnel systems and reviews and follows-up on error listings and computer edits from data input to ensure personnel actions are submitted and input on a timely basis.
• May work at the front desk in HCO or for the CHCO as needed. Greets customers, answers basic questions, answers, and routes calls.
• Attends all staff meetings.
• Attends business unit training sessions as necessary.

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice