Human Resource Assistant

at  UPMC

If you have an interest in Human Resources, Employee Relations or Talent Acquisition, this is an excellent place to start your HR career or advance your current HR expertise! The UPMC North Central PA Human Resources team is excited for a Human Resources Assistant to join the team. This position offers career ladder opportunities and an inclusive, team-oriented atmosphere focused on your professional growth and development!
The Human Resources Assistant is a regular, full-time position that generally works between 7:30am-4:00pm, Monday through Friday. The Human Resources Assistant plays an integral role in the delivery of employee relations support by assisting with tasks such as employee file maintenance, data entry of confidential personnel information, running licensure and compliance reports, preparation for annual HR initiatives, and assisting with other projects as needed. Additionally, the HR Assistant will greet visitors arriving at the HR department, and they will answer department phone calls and respond to basic inquiries.
Our ideal candidate is very organized, detail oriented, and eager to learn. If this sounds like you, apply online today for your chance to join our team!

• Act as department receptionist by answering HR office telephone line and greeting visitors.
• Manage HR email service account and delegate questions to appropriate HR representative as needed.
• Provide clerical and administrative support to the HR Director, HR Consultants, and others as assigned.
• Update organizational charts, complete employment verification forms, prepare professional correspondence, and perform word processing or spreadsheet assignments as necessary.
• Provide general administrative support for projects as needed.
• Coordinate exit interview process: schedule appointments, prepare and send exit interview emails, and compile exit interview results and share as appropriate. Keep updated spreadsheet of all exit interview activity.
• Assist with timely data entry of licenses, certifications, clearances, and corrective action.
• Send documents to the HR Scan Center to be added to FileNet (electronic employee record).
• Provide support with ordering of office supplies, reviewing and organizing incoming mail, assist with filing/printing/copying/faxing items in a timely manner.
• Respond to basic human resources questions and requests from employees or direct them to other human resources staff or UPMC resources as appropriate.
• Run basic queries for tracking and compliance purposes. Reports include but are not limited to licensure reports, turnover reports, and annual mandatories reports.
• Maintain employee files on-site and request files as needed from vendor.
• Assist leadership with processing expenses, screening calls, calendar management, scheduling meetings, booking conference rooms, taking meeting minutes, and processing expenses.
• High school diploma or equivalent and one year of progressively responsible administrative experience required (preferably in a human resources environment).
• OR Bachelor’s degree in Human Resources, Business, or related field required
• OR successful completion of the UPMC Summer Associate Program/Pittsburgh Fellows Program required.
• Ability to use Microsoft Office products including Outlook, Word, and Excel.
• Proficiency in administrative skills, organizing and setting priorities, maintaining confidentiality, and customer service skills.