Human Resource Assistant

at  YMCA

Passionate about people and poised for success, I’m an aspiring HR Assistant ready to make a positive impact!
Job Description
This position supports the work of the Y, a leading nonprofit, charitable organization committed to strengthening community through youth development, healthy living and social responsibility. As a Human Resources Generalist, you will assist with the day to day functions of the human resources department.
Qualifications
· Associate’s degree in Human Resources or a related field or equivalent work experience
· Two years’ experience in human resources or a related field
· General knowledge of employment laws and practices
· Experience in the administration of benefits and compensation programs
· Experience in recruitment
· Database management and record keeping
· Effective oral and written communication
· Evidence of the practice of a high level of confidentiality
· Excellent organizational & accuracy skills
Essential Functions
1. Perform excellent service to all members, staff, volunteers and guests.
2. Build relationships by using names and initiating conversations with all members, staff, volunteers and guests.
3. Communicate with supervisor, staff, members, guests, and volunteers in a clear, concise and positive manner while using Listen First skills.
4. Understands, supports and is committed to the YMCA cause and our role in the community as a leader in Youth Development, Healthy Living and Social Responsibility.
5. Understands, follows and demonstrates the Y Competencies listed below.
6. Attend all required department meetings/trainings.
7. Punch in and out for required shifts and review time card to verify accuracy.
8. Notify supervisor in advance when unable to work scheduled shift.
9. Responsible for assuring high standards of program quality, and safety in accordance with YMCA safety and risk management policies.
10. Follow all policies and procedures as set forth in the employee handbook, department handbook and the emergency response plan manual.
11. Act as a positive role model while implementing YMCA character development and following the four core values of Caring, Honesty, Responsibility, and Respect.
12. Works in conjunction with the Director of Human Resources to insure all Human Resources policies for the organization are followed with regard to employee relations and benefits.
13. Provides customer service and act as a point of contact for employees and directors with questions and concerns.
14. Maintains and coordinates employee files and records according to state and federal laws.
15. Maintains and coordinates volunteer files, and monthly/annual volunteer hours.
16. Conduct employee verifications (via phone, mail or email).
17. Conducts all new employee orientations and oversee the process including NEO packets, scheduling rooms, LOC & Safety trainers, etc.
18. Administers and tracks all background checks and National Sex Offender Registry on all new hires and annually as needed.
19. Assist with annual benefits meeting and paperwork processing as needed.
20. Manage the birthday, anniversary and employee recognition programs.
21. Track new hire follow up forms (quarterly & annual summaries), LOC survey forms, monthly wellness forms (monthly winner/annual wellness hours).
22. Oversee the employment & volunteer application process.
23. Review all new hire information in payroll system on daily basis as completed by payroll specialist.
24. Spot check employee files on a monthly basis.
25. Track and monitor CPR certifications for all directors within Paycom/Excel
26. Order nametags and business cards as needed.
27. Assist the Director of Human Resources in developing and implementing a comprehensive recruitment plan to meet staffing needs and organization priorities.
28. Market and advertise employment opportunities to reach a diverse and qualified pool of internal and external candidates.
29. Create weekly job postings, keep employment website and other external electronic job postings current including social media and manage employee referral program.
30. Develop and maintain effective relationships with professional networks including all area colleges and high schools to sources qualified candidates.
31. Organize and execute college recruitment programs including job fairs.
32. Assist supervisors as necessary with hiring and onboarding such as phone interviews and/or reference checking.
33. Assist Director of Human Resources in other HR related areas such as compensation, benefits, safety, training and employee wellness.
34. Experience with Paycom or payroll software
35. Perform other related duties as assigned by your supervisor or CEO.
Cause-Driven Leadership Competencies
· Change Leadership : Facilitates, co-creates, and implements equitable change for the good of the organization and/or community.
· Engaging Community : Builds bridges with others in the community to ensure the Y’s work is community-focused and welcoming of all, providing community benefit.
· Philanthropy : Secures resources and support to advance the Y’s work.
· Volunteerism : Engages volunteers and promotes social responsibility at all levels of the organization.
· Collaboration : Creates sustainable relationships within the Y and with other organizations in service to the community.
· Communication & Influence : Listens and expresses self effectively and in a way that engages, inspires, and builds commitment to the Y’s cause.
· Inclusion : Values all people for their unique talents, and takes an active role in promoting practices that support diversity, inclusion, and global work, as well as cultural competence.
· Critical Thinking & Decision Making : Makes informed decisions based on logic, data, and sound judgment.
· Fiscal Management : Manages the Y’s resources responsibly and sustains the Y’s nonprofit business model.
· Functional Expertise : Executes superior technical skills for the role.
· Innovation : Creates and implements new and relevant approaches and activities that improve and expand the Y’s work and impact in the community.
· Program/Project Management : Ensures program or project goals are met and intended impact occurs.
· Developing Self & Others : Develops self and supports others (e.g., staff, volunteers, members, program participants), both formally and informally, to achieve their highest potential.
· Emotional Maturity : Demonstrates ability to understand and manage emotions effectively in all situations

Please refer the Job description for details