Human Resource Generalist

at  American Bank Trust

EDUCATION

• Associates Degree Preferred
• PHR or SPHR certification helpful

EXPERIENCE

• 4+ years of human resources, recruitment, benefits, or payroll related experience, preferably within a financial institution environment preferred.
• Experience with UKG HRIS system beneficial.
• Knowledge and comfort with Microsoft Office programs, including excel, power point, etc.

OTHER SKILLS AND ABILITIES

• Knowledge of HR related laws and regulations
• Strong communication skills, both written and verbal
• Ability to interact with tact, diplomacy and confidentiality
• Resourceful, innovative and well organized
• Ability to assess problems and/or unusual situations and develop logical solutions
• Strong ethical focus

PRIMARY RESPONSIBILITIES AND ACCOUNTABILITIES: (90%)

• Maintains the HR files, record keeping, and databases. Updates and maintains employee benefits, employment status, and applicable records as changes occur. Performs file audits to ensure all required employee documents are collected and maintained. Maintains records (with applicable approvals) for all changes made within the HRIS/Payroll system.
• Maintains job descriptions for all positions within the Bank. Develops new job descriptions as needed and recommends revisions. Ensures the Fair Labor Standards Act is followed when determining exemption status for positions.
• Recruits, interviews, and facilitates the hiring of qualified job applicants for open positions; collaborates with departmental managers to understand skills and competencies required for openings. Serves as administrator for the applicant tracking database and ensures supervisors and applicants are provided support in navigating the system as needed. Assists with placement of employment advertisements and coordinating scheduling of interviews with hiring manager and others. May handle initial screening of candidates in coordination with hiring manager.
• Develops employment offer documents and running background/credit checks on potential hires. Compiles information for new employee packets. Coordinates onboarding process for new employees. Processes new employee information, verifying that all forms are correctly completed and signed. Administers benefit enrollment process for new employees including ensuring benefit vendor sites are updated and maintained. Coordinates and conducts new employee orientation process as part of an employee’s first day of employment. Develops payroll summary documents to ensure first payroll is computed correctly.
• Works closely with the Accounting/Finance team to ensure employee related information is accurate and up to date for processing bi-weekly payroll. Ensures documentation supports changes made within the HRIS system. Reconciles employee records for payroll, benefit invoices, and other paid services as needed. Continues to find ways to streamline processes.
• Ensure timekeeping system is kept up to date and audits timecards in preparation for each payroll. This includes PTO accruals administration, timecard management, and ensuring employee timecards are recorded and submitted accurately and in a timely manner.
• Handles employment-related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to the SVP People & Culture.
• Coordinates the off-boarding process for employees resigning their position. This will include cancelling benefits, coordinating COBRA, and sending notifications for benefit continuation as applicable. Ensures the employee’s last payroll is submitted correctly with PTO pay-out, reconciliation of benefits, etc.
• Will assist with the benefit open enrollment process to ensure employees are appropriately enrolled in each of the benefit offerings.
• May assist with administrative functions for the performance evaluation process, annual compensation increases, and annual incentive bonuses.
• Assists in organizing and coordinating Bank’s employee in-house communication tools and recognition programs. This may include tenure awards, new hire logo-wear, retirement celebrations, and funeral memorials. Helps coordinate/organize meetings, events, etc.
• May assist with record keeping for Worker’s Compensation, Short-Term Disability, Long-Term Disability, and other HR related programs to ensure they reconcile with payroll.
• May assist with other projects and duties including, but not limited to government related reporting such as Vets 4212, EEO-1 and Component 2 EEO, salary surveys, demographic reports, etc. May compile monthly FTE reports, High Five Nominations, etc.
• Serve as an administrator for the annual Document Acknowledgements to ensure they are submitted annually and provides Policy Owner with regular updates on the status of acknowledgements.

SECONDARY RESPONSIBILITIES AND ACCOUNTABILITIES: (10%)

• Participates in professional associations; attends industry-related conventions, conferences, conventions’ reads pertinent publications.
• Participates in bank-related initiatives/committees such as the Wellness Committee, SF Event Committee, etc.
• Develops relationships with other bank-related supervisors and executives to enhance network.
• Represents Bank at various civic and community events
• Adheres to compliance procedures and participate in required training.
• Other duties as may be assigned